Executive Assistant

Trident Consulting is seeking a “Executive Assistant” for one of our client in “Monrovia, CA 91016” . A global leader in business and technology services.

Title: Executive Assistant

location: Monrovia, CA 91016- local only

Contract w2

Pay rate: $22/hr on w

Description: Administrative Aide 3

• Broad knowledge of department policies, practices, and procedures.
• Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems.
• Typically possesses three to four years experience performing thorough administrative, secretarial, and clerical functions.
• The administrative assistant-level 3 is a high-level administrative position.
• Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
• Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures.
• Sets up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires.
• Requires judgment and confidence in handling interpersonal relations. Works on special projects as needed.
• May provide work direction to lower level administrative staff in the same department or unit.
• High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses.
• Ability to coordinate the schedule of an Executive VP and other managers.
• Proficient in Microsoft Word, Excel, and Outlook and related softwareTyping ? 50wpm

Day-to-Day Responsibilities/Workload:

• Front office personnel coverage
• Support call queue operations
• Assist with order intake and assignment through DM (SRs/ FIPLCs/ CHOs/ 3rd Party Infractions) and BRP3
• Monitor and manage all planning inboxes
• Schedule and coordinate service orders
• Support with scheduling work orders in WORKIT
• Provide backup support for PAS and administrative functions as needed
• Generate and distribute management reports using tools such as Power BI

Required Skills/Attributes

• Team player with the ability to collaborate effectively with others
• Adaptable and able to adjust to changing priorities and tasks
• Strong communication skills, both verbal and written
• Excellent customer service skills with a professional approach
• Problem-solving abilities with attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with SharePoint and Adobe Acrobat
• Advanced Excel skills, including PivotTables and VLOOKUP functions

Desired Skills/Attributes

• Experience working with SAP
• Experience using Design Manager systems