Executive Assistant – Hospital - EAH 26-06505

Job Title: Executive Assistant

Location: New York, NY

Duration: 10-Week Contract

Schedule: Day Shift – Monday through Friday, 9:00 AM to 5:00 PM

Guaranteed Hours: 37.5 Hours Weekly

Compensation: $45 – $50 per Hour

Position Overview

We are seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership within a large healthcare environment. The ideal candidate will possess exceptional organizational skills, the ability to manage complex schedules, and strong communication abilities while serving as a key liaison between executives, internal departments, and external stakeholders.

Responsibilities

• Provide comprehensive administrative support to executive-level leadership.
• Manage complex and high-volume calendars, appointments, meetings, and scheduling priorities.
• Coordinate meetings, conferences, and executive events involving senior-level stakeholders.
• Prepare, edit, format, and distribute professional correspondence, reports, presentations, and other business documents.
• Maintain accurate records, files, and confidential information.
• Serve as a liaison between executives, staff, external partners, and key stakeholders.
• Coordinate travel arrangements, meeting logistics, and related administrative activities as needed.
• Monitor deadlines, track action items, and ensure timely follow-up on executive priorities.
• Support special projects and departmental initiatives.
• Exercise independent judgment and decision-making within established guidelines.
• Maintain professionalism, discretion, and confidentiality in all interactions.
• Assist with office operations and administrative workflow management.

Required Qualifications

Education

• Bachelor’s Degree required.
• Master’s Degree preferred.

Experience

• Minimum three (3) to five (5) years of experience supporting C-suite or senior executive leadership required.
• Experience supporting executives within a healthcare or large organizational environment preferred.
• Experience managing complex calendars and executive schedules required.

Skills & Competencies

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Access.
• Strong calendar management and meeting coordination skills.
• Excellent oral, written, and interpersonal communication abilities.
• Exceptional organizational and multitasking skills.
• Ability to work independently and exercise sound judgment.
• Strong problem-solving and critical-thinking abilities.
• Ability to prioritize competing demands in a fast-paced environment.
• Experience interacting with senior leaders and external stakeholders.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain strict confidentiality and handle sensitive information appropriately.
• Excellent follow-up, time management, and project coordination skills.
• Professional demeanor and customer-service-oriented approach.

For more details reach at [email protected] or Call / Text at 516-587-6677.

About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.