Executive Assistant, Legal | Hybrid NY

The Executive Legal Assistant supports the Chief Legal Officer/General Counsel and provides the Legal Department with administrative help and acts as an internal departmental liaison to all internal and external stakeholders. Work is performed under general supervision and requires you to exercise a high level of independence. The Executive Legal Assistant is responsible for providing administrative support for the staff with high profile presence such as C-level executives as well as Senior Vice President (SVP) business unit leadership, handling complex and confidential information daily in a secure, dependable and credible manner.

Scope of Responsibilities:

• Answers requests for legal documents and maintains departmental files in current structural hierarchies and formats.
• Coordinates meetings & maintains managers’ schedules; may facilitate and/or prepare for meetings as needed.
• Preparation of Board books for several various Boards & Committees; may take minutes as needed.
• Controls operational aspects of the department including Right Fax, lien requests, outside counsel invoice tracking, maintenance of the legal library, routing the daily mail, office supplies.
• Documents proofreading, drafting, and editing in various software mediums.
• Other duties as requested by department managers.
• Screen calls for Chief Legal Counsel, works with CEO Executive Assistant as backup assistant in managing the phones and other administrative requests.

Minimum Qualifications:

• Prior experience as an Executive Assistant or Legal Secretary preferably supporting a General Counsel or BigLaw Partner.
• Proficient in using Microsoft Excel (macros, pivot tables) + Microsoft Word (creating letters and document editing) + Microsoft PowerPoint (creating/editing presentations).
• Expert at working with legal documents (formatting).
• Good working knowledge of using Adobe Acrobat (form creation/editing).
• Basic knowledge of corporate governance and board meetings/books.
• Must possess a High School Diploma/GED from an accredited institution plus relevant legal experience.
• Must have the ability to work a hybrid schedule consisting of reporting to 100 Church Street every Tuesday/Wednesday/Thursday.

Preferred Qualifications:

• Bachelor’s degree from an accredited institution.
• Experience with Board books/materials.
• Experience with Icertis/Harvey/CounselLink.

Hiring Range*:

• Greater New York City Area (NY, NJ, CT residents): $68,900 - $99,620
• All Other Locations (within approved locations): $61,300 - $91,120

As a candidate for this position, your salary and related elements of compensation will be contingent upon your work experience, education, licenses and certifications, and any other factors Healthfirst deems pertinent to the hiring decision.

In addition to your salary, Healthfirst offers employees a full range of benefits such as, medical, dental and vision coverage, incentive and recognition programs, life insurance, and 401k contributions (all benefits are subject to eligibility requirements). Healthfirst believes in providing a competitive compensation and benefits package wherever its employees work and live.

• The hiring range is defined as the lowest and highest salaries that Healthfirst in “good faith” would pay to a new hire, or for a job promotion, or transfer into this role.

61300-91120