Executive Personal Assistant

Overview

We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior leadership and ensure the smooth operation of daily activities. This role is vital in managing complex schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Join us to be an integral part of a vibrant team dedicated to excellence and efficiency.

Responsibilities

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Provide high-level administrative support such as drafting correspondence, proofreading documents, transcribing meetings, and preparing reports with accuracy and attention to detail.
• Organize and facilitate events, conferences, and internal meetings, ensuring all logistics are handled seamlessly from venue booking to catering arrangements.
• Handle internal communication efficiently by managing multi-line phone systems, practicing professional phone etiquette, and ensuring timely dissemination of information.
• Assist with bookkeeping tasks using QuickBooks or similar software, including data entry, invoicing, expense tracking, and basic financial record keeping.
• Support project coordination efforts by tracking deadlines, preparing project documentation, and collaborating with various teams to ensure objectives are met on time.
• Maintain confidentiality by managing sensitive information discreetly while supporting executives’ personal and professional needs.

Requirements

• Proven experience as an executive assistant or personal assistant supporting C-suite executives or senior management in a fast-paced office environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), productivity software, and video conferencing tools such as Zoom or Microsoft Teams.
• Excellent organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.
• Exceptional written and verbal communication skills coupled with professional phone etiquette.
• Demonstrated experience in event planning, office management, bookkeeping (QuickBooks preferred), and project coordination.
• Technical proficiency in office equipment including multi-line phone systems, fax machines, scanners, and data entry systems.
• Ability to handle confidential information responsibly while maintaining a high level of professionalism at all times.
• Strong typing skills for efficient document preparation and transcription tasks.
• Flexibility to adapt to changing priorities with a proactive approach to problem-solving.

Join us as an Executive Personal Assistant where your organizational prowess will empower leadership success while providing you with opportunities for growth in a vibrant professional setting!

Pay: $29.94 - $36.05 per hour

Benefits:

• Flexible schedule

Work Location: In person