Operations Assistant / Coordinator

Operations Assistant / Coordinator — Storefront Records (Remote, LA-based)

Company Description

Storefront Records is an independent record label founded in 2021 by multi-Grammy-winning artist Fantastic Negrito in Oakland, CA. The label focuses on artist-centered music projects, creative storytelling, and community-minded initiatives. As a growing independent company, Storefront Records offers the opportunity to contribute directly to core operations and artist support, collaborating across creative and business functions to help build sustainable careers for artists. Our culture values integrity, adaptability, and a strong commitment to independent music.

Role Description

This is a part-time, remote Operations Assistant / Coordinator role for someone LA-based who can meet in person for larger projects when it makes sense. Working as a right hand to our operations lead, you will take ownership of the day-to-day so the wider team can focus on higher-level work. The position centers on organization and follow-through: keeping calendars, communications, and timelines on track, researching and coordinating tour travel, supporting live-show logistics, and helping build the systems that keep all of it running smoothly as the label grows.

Key Responsibilities

• Own and maintain team calendars, keeping everyone ahead of deadlines
• Manage the flow of the inbox — ensure nothing slips, flag what needs attention, handle straightforward inquiries directly, and route the rest with clear context
• Track accountability across the team: what has been sent, what is complete, what is outstanding, and follow up to close the loose ends
• Research and build travel options for tours — flights and hotels with pricing and alternatives, prepared for sign-off
• Assist with light reporting, process documentation, and the checklists and systems that make recurring work repeatable

Qualifications

• Exceptional organizational ability — this is the single most important qualification. You keep many moving parts straight without letting anything drop.
• Clear, professional written communication; you will represent the label over email
• Consistency and reliability — you do what you say, on schedule, every time
• Comfort handling high volumes of information and detail without getting buried
• Fluency with AI tools to streamline your own workflow
• Solid proficiency with spreadsheets, calendars, email systems, and cloud/remote-work tools
• Ability to work independently, manage multiple priorities, and maintain confidentiality of sensitive information
• Nice to have: familiarity with social platforms (Instagram, TikTok, Facebook), basic design (a flyer or poster in a pinch), and video editing or Photoshop
• Experience in music, entertainment, or a creative industry is a plus but not required — we would rather have someone sharp and organized who can learn the space