Legal admin Assistant, Cincinnati, Oh

Job Title: Legal Administrative Assistant Employment Type: Contract (6 months to start, potential extension)

Position Overview

An experienced Legal Administrative Assistant is needed to support an Executive Team and Corporate Attorney within a corporate office environment. This role is split approximately 50% executive administrative support and 50% legal administrative support, requiring strong attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced setting.

Key Responsibilities

• Provide high-level administrative support to VP-level executives and a Corporate Attorney
• Independently manage and prioritize daily workload to meet deadlines
• Create, edit, proofread, and format documents including correspondence, reports, presentations, charts, and forms
• Review, organize, and upload legal documents and contracts
• Assist with contract administration, document execution, and legal filing processes
• Coordinate meetings, conferences, appointments, and travel arrangements
• Maintain calendars for assigned executives and legal staff
• Handle incoming/outgoing communications including phone calls, mail, and email correspondence
• Maintain organized recordkeeping and filing systems (digital and physical)
• Support reporting, agenda preparation, and distribution of materials
• Assist with office operations including supplies, copying, printing, and mail distribution
• Provide backup administrative support as needed
• Utilize SAP to create requisitions and process goods/services requests (as applicable)
• Perform additional duties as assigned

Qualifications

• Associate’s degree required; Bachelor’s degree preferred
• Minimum 5 years of administrative experience in an office environment
• Prior legal administrative or legal assistant experience strongly required
• Experience with contract review, document management, and legal filings preferred
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• SAP or similar ERP system experience is a plus
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities
• High level of professionalism and discretion; ability to maintain confidentiality

Additional Details

• Support structure includes VP-level executives and Corporate Attorney
• Reporting relationship: Administrative leadership within corporate office
• Ideal candidates are proactive, detail-oriented, and comfortable working in both administrative and legal support functions

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In ex…