La Jolla

9500 Gilman Drive, San Diego, CA 92037, United States

Payroll Title:

BLANK AST 3

Department:

BIOENGINEERING

Hiring Pay Scale

$61,428 - $70,553/ Year

Worksite:

Campus

Appointment Type:

Career

Appointment Percent:

100%

Union:

CX Contract

Total Openings:

1

Work Schedule:

8 hrs/day, Monday-Friday

#139831 Executive Assistant

Filing Deadline: Tue 6/16/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 6/5/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

Provide executive assistance to a world-renowned Professor/Principal Investigator (PI) and his laboratory in the Department of Bioengineering and San Diego Supercomputer Center. Serve as primary contact for the PI and his lab. Provide a high level of administrative support and act as liaison between the Department of Bioengineering and SDSC’s Business Offices, UCSD campus offices and external agencies. Coordinate and oversee PI’s administrative affairs including financial, personnel and laboratory administration, calendaring, preparation of publications for submission and organizing a high volume of research and teaching materials. Troubleshoot and independently resolve assorted operational problems and handle highly confidential matters and materials with discretion. Organize and administer travel utilizing campus online travel management system. Research and organize background information for activities and projects. Analyze short and long-range space, staffing and budgeting needs. Maintain PI’s website.

• Work Schedule: 4 days in the office (La Jolla) and 1 day remote.
• Please submit a cover letter for a complete application.

QUALIFICATIONS

• Strong demonstrated executive-level administrative skills, including complex calendaring and travel coordination.
• Demonstrated experience interpreting policies and procedures related to business office management, such as fund administration, purchasing, contract and grant administration, staff personnel, disbursements, travel, facility management, inventory, etc.
• Demonstrated ability to independently arrange and organize meetings and special events, including coordination of support services.
• Demonstrated experience performing administrative skills with a high level of proficiency and competency to include: composing, editing, and finalizing complex correspondence, minutes of meetings, publications, business letters, summaries, and reports; typing with reasonable speed and accuracy; entering data with speed and accuracy; editing and proofreading final products; and skill in proofreading work for grammar, spelling, punctuation and typographical errors. Excellent oral and written communication skills.
• Demonstrated experience with general office equipment, including fax, photocopier, computer, typewriter, adding machine, calculator, scanners, web, and voice mail.
• Demonstrated skill in using personal computers and a wide variety of software packages for word processing, spreadsheets, database processing, presentations and calendaring (e.g. Microsoft Office suite). Knowledge of e-mail systems as a primary form of communication. Accomplished skill at navigating the Internet for information retrieval.
• Excellent time management skills. Ability to work in a fast-paced environment with shifting priorities. Strong demonstrated ability to organize and prioritize workload, to work independently on simultaneous detailed projects, produce accurate, timely results, and to meet tight deadlines.
• Excellent interpersonal skills, including tact, diplomacy and flexibility to work with staff, faculty, students, industry and the community as part of a team and in accordance with the principles of community.
• Demonstrated ability to maintain strict confidentiality with demonstrated experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information.
• Resourcefulness and independent ability to research information from a …