Property Management Project Manager

Job Overview

We are seeking a dependable, organized, and results driven Project Manager to oversee renovation, repair, and property improvement projects from the initial property inspection through completion and final billing.

The Project Manager will be responsible for keeping assigned projects on schedule, monitoring contractors, resolving delays, communicating with residents and management, and ensuring completed work meets Property Boss standards before final payment is approved.

Who We Are

Established in 2014, Property Boss is a full service property management company headquartered in Gary, Indiana. We are locally and family owned and operated. Since our inception, Property Boss has taken a modern approach to property management by combining state of the art based systems with personal care and consideration for our tenants and highly valued clients. Property Boss has grown to become one of the largest family-owned and operated property management companies in Northwest Indiana.

Responsibilities

• Coordinate technician access and lockbox installation before property inspections.
• Perform and review scopes of work.
• Inspect properties and confirm the repairs or improvements required.
• Obtain project estimates and coordinate contractor assignments.
• Obtain property-owner approval for project quotes.
• Coordinate storm damage repairs and assist with insurance claims.
• Monitor projects while work is underway.
• Keep assigned projects on schedule and prevent avoidable delays.
• Identify problems and help develop solutions when delays or deficiencies arise.
• Provide clear and timely project updates to management.
• Communicate professionally with residents regarding scheduling, access, and project status.
• Communicate with contractors regarding scheduling, progress, workmanship, and documentation.
• Maintain accurate project records, photographs, scopes, estimates, approvals, invoices, and completion documentation.
• Inspect completed work before approving final payment.
• Turn completed projects over for final billing.
• Assist with security deposit documentation and refunds.
• Perform other duties related to renovation, repair, and property-management operations.

Qualifications

• Previous experience in construction, renovations, maintenance, property management, or project coordination is preferred.
• Experience coordinating insurance claims is preferred.
• Ability to inspect properties and understand repair and renovation scopes.
• Ability to review estimates, photographs, invoices, and project documentation.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to communicate professionally with residents, contractors, property owners, insurance representatives, and team members.
• Strong problem solving skills and the ability to help resolve project delays.
• Proficiency with email, mobile devices, photographs, and electronic recordkeeping.
• Experience with Buildium, Property Meld, or similar systems is a plus.
• Dependable, proactive, and capable of following projects through completion.
• A valid driver’s license and acceptable driving record are required for use of the company vehicle.

Position and Benefits

• Full time
• Monday through Friday
• Company vehicle available for site visits and approved work related travel.
• Company iPad and phone available if preferred.
• Sick leave.
• Paid time off.
• Vacation time.

Join Property Boss as a Project Manager and play an important role in keeping renovation, repair, and larger projects organized, on schedule, and completed to company standards.

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• Paid time off

Experience:

• Project management: 2 years (Required)
• Property management: 1 year (Preferred)

License/Certification:

• Drivers License (Required)

Ability to Commute:

• Gary, IN 46408 (Required)

Work Location: In person