Executive Assistant to a Partner at a Leading Venture Firm

Leading venture capital firm known for backing founders at the earliest stages is looking for an Executive Assistant to support one of their Partners. This is an exciting opportunity to join a well-respected firm with an exceptional track record and gain unparalleled exposure to how iconic companies are built from the ground up. In this role, you’ll own high-volume scheduling and calendar management for a Partner who is in constant back-to-back meetings, organize travel, prepare meeting prep and daily agenda briefings, triage communications, process expenses, and support event coordination. You’ll work closely with the Chief of Staff to support your executive’s priorities. A self-starter who is meticulously detail-oriented with the ability to keep track of multiple moving pieces, and is naturally organized and process-driven - you take pride in creating seamless experiences for those around you. Whether the day gets thrown out or travel plans are scrapped, you are positive, helpful, and utterly flexible to make things work as needed. Must have professional, polished communications, both verbal and written. This is a hybrid role based in San Francisco-based (3 days/week in-office). 130-160K DOE + excellent benefits, 401k with matching, flexible PTO, firm participation program, transportation stipend, and in-office lunch.

Responsibilities:

• Own the Partner’s calendar end-to-end, anticipating conflicts, balancing competing demands, and making sure their time aligns with strategic priorities.
• Keep your Partner prepared and informed, from pulling together materials ahead of meetings to maintaining a clear picture of the day ahead.
• Handle all aspects of travel, including flights, hotels, ground transportation, and detailed itineraries.
• Bring events and in-person gatherings to life — from intimate founder dinners to team offsites — ensuring every detail is accounted for.
• Serve as a close operational partner to the Chief of Staff, helping the executive stay focused and the day running smoothly.
• Prepare and submit expense reports accurately and on time.
• Thoughtfully source and send gifts that leave a lasting impression on key contacts and stakeholders.
• Maintain strong availability and responsiveness when urgent or time-sensitive business needs arise.

Qualifications:

• Previous 4+ years of experience as an Executive Assistant supporting executives in VC startups, high-growth companies, or another fast-paced professional services environment.
• Highly detail-oriented, organized, and accurate, with the ability to manage shifting priorities and keep details from slipping through the cracks.
• Polished, direct, and error-free written and verbal communication skills.
• Proactive, responsive, and execution-focused, with excellent follow-through and the ability to complete tasks with minimal oversight.
• Comfortable supporting a detail-oriented executive with high expectations around communication, accuracy, responsiveness, and ownership.
• Able to navigate ambiguity, anticipate needs, pivot quickly, and create order in a fast-moving environment.
• Service-oriented and professional, with pride in creating seamless experiences for executives, teams, founders, and external stakeholders.
• Comfortable working with urgency, flexibility, and occasional availability outside standard hours, including nights and weekends when needed.
• Discreet and dependable, with the ability to handle confidential information in a high-trust environment.
• Willing to take on tasks of all sizes, from strategic coordination to hands-on administrative support.
• Proficient with G Suite, Slack, Zoom, and Notion, or able to learn new tools quickly.