Executive Assistant supporting a Female Founder of exciting startup in Union Square

Our client, a rapidly growing startup is seeking an exceptional Executive Assistant to support their Founder & CEO. This is a highly visible role for someone who thrives in a fast-paced environment and enjoys bringing structure, organization, and efficiency to a busy executive’s day. The ideal candidate is proactive, systems-oriented, and energized by solving complex scheduling and communication challenges while maintaining the highest level of discretion and professionalism.

This is an exciting opportunity to partner closely with a dynamic leader and help build best-in-class processes and workflows. The successful candidate will be a trusted right hand who can anticipate needs, think several steps ahead, and seamlessly manage competing priorities in a constantly evolving environment.

RESPONSIBILITIES

• Manage a complex and ever-changing calendar, strategically prioritizing meetings, travel, and executive priorities

• Serve as the gatekeeper for a high-volume inbox, triaging communications, drafting responses, and ensuring timely follow-up

• Prepare daily briefing materials, meeting agendas, and background documents to ensure the executive is fully prepared

• Track action items, follow-ups, and key deliverables to ensure nothing falls through the cracks

• Draft and edit correspondence on behalf of the executive, adapting seamlessly to their communication style

• Coordinate meetings and communications with senior-level stakeholders, investors, clients, and business partners

• Build and refine systems, processes, and workflows to improve efficiency and organization

• Assist with special projects and administrative initiatives as needed

• Maintain the highest level of confidentiality while handling sensitive business and personal information

REQUIREMENTS

• 3–5+ years of Executive Assistant experience, ideally supporting a Founder, CEO, or senior executive in a startup, venture-backed, or high-growth environment

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously

• Strong experience with complex calendaring, inbox management, and travel coordination

• Excellent written and verbal communication skills

• Highly proactive with a natural ability to anticipate needs and solve problems independently

• Tech-savvy with strong proficiency in Google Workspace; familiarity with productivity and AI tools is a must

• Professional, discreet, and able to handle confidential information with sound judgment

• Low-ego, team-oriented mindset with a “no task too big or too small” attitude

SALARY

Up to $175K base + discretionary bonus + fully covered medical, dental, and vision benefits

HOURS

9:00am–6:00pm

5 days per week onsite in the Union Square office