Executive Assistant to C-Suite - On-Site (Irvine)

Eggs Unlimited is one of the world’s largest suppliers of eggs, servicing the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry. Job Summary :

We’re seeking a meticulous and highly responsive Executive Assistant to support C-Suite members of our company, with a hyper focus on executive Travel & Calendar management. This role is dedicated to ensuring seamless, efficient, and proactive management of all travel booking, coordination and calendar management, with an unwavering focus on accuracy, responsiveness and precision. The ideal candidate will have extensive experience booking complex travel independently (often without travel agent support), experienced in both commercial and private coordination and can anticipate logistical challenges before they arise, and thrive in a fast-paced executive environment.

Expanded scope (what makes this role different): This is a true “executive operations” EA role in a high-performance, high-velocity culture. In addition to calendar/travel, you will drive special projects, Excel/data-driven analysis, research and briefing, and act as a trusted gatekeeper—protecting focus, prioritizing tradeoffs, and ensuring the executive’s time is invested in the highest-impact work. Adaptability is non-negotiable: priorities shift fast; you stay calm, precise, and relentlessly solutions-oriented.

Core Responsibilities: Executive Calendar Management & Prioritization

• Own and optimize the C-Suite member’s calendar daily with zero conflicts, correct buffers, and smart sequencing across time zones
• Act as a strategic gatekeeper: triage inbound requests, enforce prioritization standards, and recommend tradeoffs aligned to business impact
• Drive meeting quality: ensure clear purpose, agenda, attendees, pre-reads, and desired outcomes; follow up on action items when appropriate
• Coordinate internal/external meetings, board/investor/customer sessions, conference calls, and events with exceptional accuracy and discretion
• Anticipate calendar needs and proactively suggest adjustments for efficiency and sustainability (e.g., prep blocks, recovery time, deep-work windows)

Executive Travel & Logistics

• Book and manage complex multi-city commercial and private travel with precision—balancing cost, convenience, speed, and contingency plans
• Monitor travel in real time and proactively resolve delays/cancellations/weather disruptions with immediate alternatives
• Prepare detailed travel briefings (itineraries, confirmations, boarding passes, access details, ground transport, lodging, dining)
• Ensure all logistics are confirmed and seamless: hotels, rental cars, car services, on-site access credentials, and last-mile changes
• Track and manage travel credits, loyalty programs, and receipts; maintain organized travel records for quick reference and reconciliation

Special Projects, Research & Executive Support (High Impact)

• Help lead and execute special projects on behalf of the executive—coordinating stakeholders, timelines, deliverables, and next steps
• Conduct rapid research (market, competitor, vendor, customer, conference, speaking opportunity, internal initiatives) and synthesize findings into concise briefs
• Draft high-quality executive communications: emails, memos, meeting notes, and decision summaries with a crisp, direct style
• Support event and offsite planning (leadership offsites, customer visits, conferences), including run-of-show, materials, and logistics

Excel, Data, and Operational Rigor

• Help support and utilize Excel-based trackers and dashboards for priorities such as: key meetings, travel spend, projects, follow-ups, vendors, and recurring executive workflows
• Produce clean, accurate reports and analyses (basic modeling, pivots, lookups, formatting, data validation) to support executive decision-making
• Maintain tight operational systems: checklists, templates, SOPs, and recurring cadence items to reduce friction and increase speed

Execution, Foresight & Hig…