Executive Assistant
- Source: Ashby
- Fireworks AI
- On-site
- Full-Time
- Mid level
Job Description
- Calendar & Schedule Management: Manage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives
- Meeting Support: Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed
- Travel Coordination: Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting
- Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity
- Project Management: Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently
- Liaison Role: Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what’s happening on the ground
- Additional Administrative Support: Complete expense reports, handle personal tasks as needed, and support other executives as needed
- Additional Administrative Support: Complete expense reports, reconcile corporate card, organize team meetings, offsites, all-hands logistics, interview and onboarding coordination. May support other executives as needed- Clear, upfront communicator — comfortable navigating ambiguity with confidence and composure
- Tech-savvy and comfortable with modern productivity tools
- Background in a fast-paced environment — finance, technology, AI, or startups preferred
- Good judgment — knows when to act independently and when to loop in
- Familiarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual lift
- Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments
- Strong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organization
- Strong written and verbal communication skills; professional and warm in every context
Skills
- ashby
