Executive Assistant/Officer Coordinator

United Boys & Girls Clubs of Santa Barbara County is looking for a highly organized, proactive Executive Assistant / Office Coordinator to support our Chief Executive Officer and help keep our organization running smoothly.

This is a key role for someone who thrives in a fast-paced, mission-driven environment and enjoys balancing executive support with office coordination. You’ll be at the center of communication, operations, and board engagement—helping ensure our leadership team can focus on making a difference in the lives of youth across our community.

Executive & Administrative Support

• Manage the CEO’s calendar, including scheduling meetings and coordinating logistics
• Prepare correspondence, reports, presentations, and meeting materials
• Draft and proofread documents with a high level of accuracy and professionalism
• Serve as a primary point of contact by phone and in person, providing excellent customer service
• Maintain organized electronic and physical filing systems

Office Coordination

• Oversee office operations, including supplies, equipment, and vendor coordination
• Monitor inventory and coordinate maintenance/service needs
• Welcome visitors and ensure a professional and friendly front office environment
• Support day-to-day administrative functions and special projects

Board of Directors Support

• Coordinate board and committee meetings, including scheduling and logistics
• Prepare and distribute board packets, agendas, and meeting materials
• Maintain governance records, bylaws, and official documentation
• Serve as a liaison between the Board of Directors and executive leadership

skills & Qualifications:

• College degree required.
• Minimum of three years of clerical or administrative office experience.
• Training in secretarial skills and use of common office equipment.
• Experience with bookkeeping and QuickBooks.
• Typing/keyboarding skills of at least 40 words per minute.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Strong customer relations skills.
• Ability to maintain strict confidentiality.
• Must pass a criminal background check, complete required BGCA trainings

At UBGC, you’ll be part of a team that is dedicated to creating Great Futures for youth in our community. Your work will directly support leadership and operations that make a meaningful difference every day.

Pay: $25.60 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Clerical Administrative Office: 3 years (Required)
• QuickBooks: 2 years (Required)

Ability to Commute:

• Santa Barbara, CA 93101 (Required)

Work Location: In person