Executive Assistant

Job Summary:
The Executive Assistant provides high-level administrative and operational support to firm partners. This role required discretion, strong organizational skills, and the ability to manage competing priorities in a fast-paced legal environment.

Key Responsibilities:

• Provide comprehensive administrative support to assigned partners, including heavy calendar management, travel coordination, etc.
• Screen and prioritize calls and emails and act as the point of contact for clients and opposing counsel
• Manage scheduling meetings, remind partners about said meetings, due dates, court dates, etc.
• Assist with client intake, engagement letters, new matter forms, etc.
• Maintain confidentiality of all firm and client information
• Coordinate with other departments (e.g., HR, finance, IT, etc.) to support partners’ needs.
• Anticipate partners needs
• Provide support on additional projects and responsibilities as needed to meet the needs of the Firm.

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Ability to prioritize tasks, manage multiple deadlines, and work efficiently under pressure.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills
• Minimum of 6+ years of experience as an Executive Assistant, in a law firm or professional services environment.
• Strong Microsoft Office Suite and document management skills
• Excellent communication skills, organization and interpersonal skills
• Ability to handle sensitive information with discretion and maintain confidentiality
• Strong attention to details and ability to prioritize competing demands
• Professional demeanor, reliability and proactive work ethic

Full-time, requiring occasional overtime as needed.

• Benefits
• Competitive salary commensurate with experience
• Comprehensive health, dental, and vision insurance.
• Retirement savings plan.
• Paid time off and 12 company holidays.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Executive administrative support: 5 years (Required)

Ability to Commute:

• Los Angeles, CA 90071 (Required)

Work Location: Hybrid remote in Los Angeles, CA 90071