Executive Assistant/Office Manager for AI Healthcare Startup

Rapid-growth Soho-based startup seeks an Executive Assistant for their CEO and CTO. They just completed their Series B funding round, have a current team of 25, and are at the stage where critical support is paramount. It’s a fast-paced and dedicated work environment with an easygoing and fun interactive vibe, not buttoned-up. This position is a direct report to the CEO with additional assistance for the CTO and office management oversight.

Requirements

· 3+ years of experience as an Executive Assistant, Chief of Staff, or Office Manager, ideally in a startup environment

· BA/BS from competitive US college

· Strong calendar management skills, including experience wrangling a chaotic or neglected calendar

· Experience managing complex travel logistics and expense reporting

· Strong writing

· Great tech and ability to learn new programs and apps quickly

· Appropriate fluency with AI

· High degree of discretion and sound judgment

· Good with people but not overly social

· Comfortable in a hands-on, all-hands office environment

· Startup mentality: adaptable, resourceful, unbothered by ambiguity

Responsibilities

· Manage calendar for CEO and CTO

· Gatekeeping / protect CEO’s time

· Help CEO and CTO establish priorities on a daily and long-term basis

· Establish and maintain organization for C-suite and office

· Communications with internal teams and external stakeholders, including board, investors and advisors

· Represent CEO and evolving company brand to others

· Plan travel; track associated expenses

· Oversight for downtown office: maintain supplies; coordinate with vendors; liaise with management; review related contracts

· Coordinate internal logistics for a 20-25 person team

· Handle varied ad hoc requests and projects and requests as they continually come in

M-F 9am-5pm onsite

$80K–$100K/year + health benefits