Executive & Personal Assistant to the Executive Chairman - Well Established Family Owned Business - Marin County, CA

Our client is a well-established, family-owned company in business for over a century with a strong reputation in the marine heavy civil construction industry. They are seeking a highly organized, discreet, and proactive Executive & Personal Assistant to provide high-level support to the Executive Chairman. This role is open due to succession planning.

Key Responsibilities

• Provide comprehensive executive and personal support to the Executive Chairman
• Manage calendar, company and personal appointments, emails, correspondence, and follow-ups
• Coordinate domestic and international travel, including flights, hotels, transportation, restaurants, packing, and travel requirements
• Manage household needs, including coordination with housekeeper, landscaping, property manager, shopping, supplies, and meal coordination
• Coordinate personal events, dinner parties, and lifestyle arrangements
• Assist with yacht management, crew/stewardess coordination, and yacht-related activities
• Communicate and coordinate with family members, and other external contacts
• Handle highly confidential information with exceptional discretion
• Anticipate needs, manage changing priorities, and ensure timely follow-through.

Qualifications

• 10+ years of experience as an Executive Assistant, Family Office, Estate Manager, Chief of Staff of similar
• Experience supporting a senior executive, ultra high net worth business owner or private household strongly preferred
• Exceptional organization, attention to detail, judgment, and time management
• Strong domestic/international travel coordination experience
• Excellent communication and interpersonal skills
• Highly discreet, polished, proactive, flexible, and service-oriented
• Comfortable managing both professional and personal responsibilities in a high-trust environment.