Executive Assistant

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our CEO with a variety of administrative, operational, and business-related tasks. This role involves managing day-to-day activities, coordinating essential business functions, and ensuring smooth communication within the organization. The position offers potential for extension or conversion to a full-time W-2 role based on performance and business needs. The role may require working approximately 20 or more hours per week, with hours subject to change based on operational demands.

Responsibilities

• Provide comprehensive support to the CEO, including handling administrative tasks, scheduling, and ad hoc business needs.
• Coordinate invoicing processes, payment tracking, and follow-up with customers to ensure timely and accurate financial transactions.
• Manage and handle confidential business and client information with professionalism and discretion.
• Assist with operational activities related to HVAC projects or services as needed, supporting the overall efficiency of business operations.
• Communicate effectively with internal teams and external clients to facilitate smooth workflow and address any immediate needs or issues.
• Support additional tasks as assigned to contribute to the organization’s success.

Skills

• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Ability to handle sensitive information discreetly and maintain confidentiality at all times.
• Proficiency in office software such as MS Office Suite (Word, Excel, Outlook) or similar tools.
• Ability to adapt to changing priorities and work independently with minimal supervision.
• Knowledge of invoicing, payment processes, or HVAC industry experience is a plus but not required.

This position is ideal for candidates who are detail-oriented, proactive, and eager to contribute to a dynamic organization while gaining valuable experience supporting executive leadership.

Pay: $23.00 - $30.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Bronx, NY 10469