Executive Assistant

Who we are:

Flatbush Cats is a Brooklyn-based 501(c)(3) nonprofit working to reduce overcrowded animal shelters in New York City and prevent more cats from ending up on the street in the first place. What began as a grassroots rescue effort has grown into a citywide organization addressing the root causes through affordable veterinary care, access to spay/neuter services, and community outreach.

At the heart of our work is Flatbush Veterinary Clinic, a high-volume nonprofit clinic serving low-income pet owners, rescue organizations, and Trap-Neuter-Return (TNR) volunteers throughout Brooklyn. Each year, the clinic performs more than 7,500 spay/neuter surgeries—a number that continues to grow—while providing affordable wellness and dental care to thousands of pets.

By combining high-quality veterinary care with a commitment to accessibility, we’re helping keep pets with their families while creating a city where more people and pets can receive the support they need.

What you’ll do:

The Executive Assistant provides high-level administrative support to Flatbush Cats’ Executive Director and helps ensure the Executive Office runs smoothly. You’ll manage the Executive Director’s calendar and scheduling, coordinate with donors, board members, and external partners, and provide the organization and follow-through needed around leadership meetings, events, and other Executive Office priorities.

This is a highly cross-functional role. You’ll work across teams to coordinate logistics, organize information, track follow-ups, and make sure the right people have what they need, partnering closely with functional leads across the organization.

The right person is curious and proactive: someone who seeks out answers rather than waiting for instructions, notices when something is missing, and comes back with a recommendation. You should be equally comfortable communicating professionally with a major donor, working conversationally with staff and community members, and navigating the behind-the-scenes details that keep a busy organization moving.

You’ll thrive in this role if you:

• Have a bit of a detective streak. You’re good at tracking down answers, finding the right person, and connecting the dots.
• Notice the loose end, the missing detail, or the thing no one followed up on—and take care of it.
• Can ride the wave when priorities shift—quickly recalibrating, moving on, and keeping the important things on track.
• Come back with “Here’s what I found and what I recommend,” not just “Here’s the problem.”
• Like making things work better. You get satisfaction from bringing order to the details and making things run more smoothly behind the scenes.
• Know when to jump in. You’re a great coordinator, connector, and teammate who knows how to be helpful without needing to own everything.

**** Please note: To be considered, applications must be submitted through the link provided. Applications sent via Indeed will not be reviewed To apply, visit: https://www.flatbushcats.org/executive-assistant

Work Schedule:

This is a full-time, hybrid position based in Brooklyn, New York, with four days per week in the office.

Employees may work from home for up to two additional days per month, with remote days coordinated in advance and based on organizational needs.

Flexibility is required, including occasional evening or weekend hours for offsite events and organizational activities, with advance scheduling whenever possible.

What you’ll get:

Compensation

The hiring range is $85,000-95,000 annually, based on experience, skills, and qualifications.

Benefits

• Comprehensive medical, dental, and vision insurance with 100% employer-paid premiums
• Health Reimbursement Arrangement (HRA) fully funded to cover the plan deductible
• Flexible Spending Account (FSA) with optional employee enrollment
• 401(k) retirement plan with employer match: 100% match on the first 3% of contributions, plus 50% match on contributions up to 5%
• Transit and parking benefit: $60 monthly employer contribution
• Paid time off
• Paid sick time
• Paid holidays

Responsibilities:

Executive Support - 35%

• Manage the Executive Director’s calendar, including scheduling, prioritizing meetings, resolving conflicts, and coordinating with internal and external stakeholders.
• Coordinate meetings with major donors, partners, and other external stakeholders, including scheduling, preparation, and logistics as needed.
• P…