Hybrid Executive/Personal Assistant to Founder of Marketing Agency

An independent marketing agency that has been in business for over 20 years is looking for an Executive Assistant to support the Founder/CEO. The agency has major, well-known clients at the intersection of sport, culture, and business. The agency is rated highly for work-life balance, team camaraderie, and genuine opportunities to take ownership early in your career. The office is in Fulton Market, has 150 employees, and has been recognized as one of the city’s “Coolest Offices.” The environment is creative and collaborative. The current EA has been in the role for 10 years. The role is hybrid: 4 days in office, 1 day remote – can also work remotely when the CEO travels.

About the Job:

• Coordinate and prioritize meetings for the CEO
• Prepare briefing materials
• Manage confidential communications
• Drive project management initiatives end-to-end (timelines, stakeholders, budgets, deliverables)
• Oversee office operations, including facilities, vendors, systems/processes, and team coordination
• Plan team-building activities
• Event planning: high-profile events (full-cycle planning, logistics, on-site execution, and follow-up).
• Deliver concierge-style services for clients, celebrities, and VIPs, including luxury travel/hospitality, personalized arrangements, and relationship management
• Assist in the personal arena with personal appointments, multi-property coordination, and lifestyle management
• Vet and prioritize the CEO’s emails
• Maintain a busy calendar across time zones and prioritize on CEO’s behalf
• Compose and prepare confidential correspondence
• Coordinate complex travel arrangements and create itineraries-domestic and internationally-flights, hotels and create itineraries
• Process expense reports
• Some off-hour availability required

About You:

• Minimum of 8 years of experience supporting a CEO, Founder, UHNW individual or Family Office
• Sports and/or entertainment industry background a plus
• BA/BS from a college or university a plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Strong communication skills: written and verbal
• Strategic thinker
• Understand the importance of confidentiality and trust when supporting a CEO
• Dynamic and proactive comfortable in a fast-paced environment.
• Polished, professional demeanor and the gravitas to interact with high-level executives
• Outstanding communication skills

Salary, Bonus, Benefits (medical, dental vision), 401K, Life Insurance, Paid Vacation (Summer Fridays Office closes at 1pm), Parking