Executive Assistant to Director of Finance at Real Estate Firm

A prominent real estate firm located in Melville is looking for an Executive Assistant to the Director of Accounting. The companyhas 450 employees and 150 in the Melville office. The role is 5 days in office.

About the Job:

• Daily Cash Report Distribution
• Real Estate Tax Bills & Property Assessment process (gathering, organizing, recording, mailing, scanning & filing)
• Income Tax Return process (tracking, organizing, mailing, scanning & filing)
• Open new bank accounts, CD spreadsheet, and other requests
• Review of management fee checks and other similar items and related spreadsheet tracking/updating
• Send investment checks, mortgages, real estate taxes, and other payments via FedEx
• Worker’s Compensation Audit Certificate Review
• Process wires
• Schedule meetings, Interviews, scanning, filing, etc
• Pick up and processincoming mail from the mailroom
• Be the point of contactfor attorneys, banks, and accountants
• Answer the phone for the Director if on anotherline
• Track incoming checks and forward copies of checks & receipteddeposit tickets and send to partners and outside investors
• Assist with Closings: Coordinate and prepare documents for signature. Mail/Email per instructions from either Bank, Bank’s attorney, Title Company
• Request documents for new acquisitions
• Send legaldoc for signature to appropriate parties and edit accordingly
• Maintain updated mortgage excel spreadsheet for insurance certificate purposes

AboutYou:

• Minimum of 7 years of experience supporting an executive
• BA/BS from a college or university a plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Adept at creating Excel spreadsheets
• Outstanding communication skills

Salary, Benefits (80% of individual and family medicalpaid by employer), 401K w/ 25% match,PTO days Hours: 8:00-4:30 or 8:30-5:00