Executive Assistant to CEO

Executive Assistant to CEO

Pay: $75,000 – $100,000 per year
Job Type: Full-time
Schedule: Monday – Friday, 40 hours per week, with flexibility as business needs require

General Summary

A rapidly growing, licensed cannabis cultivation company is seeking an experienced, highly organized, and proactive Executive Assistant to the CEO.

This is not a traditional administrative-only position. The Executive Assistant will work closely with the CEO across executive administration, daily operations, production coordination, cross-functional communication, and special projects. The ideal candidate is resourceful, detail-oriented, comfortable working in a fast-paced environment, and capable of independently driving tasks from assignment through completion.

This position requires regular interaction with both office and cultivation/production operations. Candidates must be comfortable working in and around a licensed cannabis cultivation environment.

Essential Job FunctionsExecutive Support

• Manage and prioritize the CEO’s calendar, meetings, appointments, and business priorities.
• Coordinate meetings, prepare materials, track action items, and ensure timely follow-up.
• Assist with business travel, scheduling, communications, and other executive administrative needs.
• Anticipate the CEO’s needs and proactively identify issues requiring attention.
• Handle sensitive and confidential business and personnel information with discretion.

Operations & Cross-Functional Coordination

• Serve as a key point of coordination between the CEO, managers, supervisors, and other departments.
• Follow up on assignments, deadlines, operational priorities, and management directives.
• Track key projects and provide the CEO with concise and timely status updates.
• Help identify operational issues and coordinate with the appropriate managers to drive resolution.
• Support the CEO during visits to cultivation, production, and other operational areas.

Production & Quality Coordination

• Coordinate with production managers and supervisors regarding operational priorities, production targets, and workflow.
• Monitor progress and communicate significant issues or delays to the CEO.
• Assist management in tracking quality concerns and ensuring appropriate follow-up and corrective actions.

Employee & Management Coordination

• Assist the CEO and management team with employee-related communications and coordination.
• Facilitate communication between management and employees when needed.
• Work closely with HR and department managers on personnel and operational matters as assigned.

Special Projects

• Manage special projects and assignments directly from the CEO.
• Conduct research, organize information, prepare reports, and assist with business planning as needed.
• Take ownership of assigned projects and follow through with minimal supervision.

Qualifications

• Minimum 3 years of Executive Assistant experience directly supporting a CEO, President, Founder, or comparable senior executive.
• Fluent to native-level proficiency in both English and Mandarin Chinese is required, including professional verbal communication in both languages.
• Strong executive communication, organization, prioritization, and follow-through skills.
• Demonstrated ability to manage multiple priorities in a fast-paced and changing environment.
• Strong judgment, professionalism, discretion, and ability to handle confidential information.
• Comfortable communicating and coordinating with employees at all levels, from frontline staff to senior management.
• Ability to work independently, identify problems, and proactively propose solutions.
• Must be comfortable working in and around a licensed cannabis cultivation and production environment.
• Flexibility to occasionally work outside regular business hours when business needs require.

Preferred Qualifications

• Previous experience supporting a CEO or President in a fast-growing company.
• Experience in manufacturing, production, cultivation, operations, or another hands-on business environment.
• Experience coordinating across multiple departments or managing executive-level projects.
• Prior team leadership or supervisory experience is a plus.

Experience

• Executive Assistant supporting CEO/President/Senior Executive: 3 years (Required)
• Operations, production, manufacturing, or related experience: Preferred

Language

• English: Fluent/Native-level proficiency (Required)
• Mandarin Chinese: Fluent/Na…