Executive Assistant, Dental School

Executive Assistant, Dental School

Job No: 497905
Work Type: Staff Full-time
Department: School of Dentistry
Location: Dental School Campus, 1293 Broadway, New York, NY 10001, Wilf Campus, 500 West 185th Street, NY, NY
Categories: Administrative Support

Position Summary:

Yeshiva University announces its new College of Dental Medicine and is hiring a new faculty and staff to support the school. The curriculum will integrate Digital Dentistry techniques to be taught by today’s dental thought leaders and master clinicians. The school plans to provide a unique 36-month dental education program through an innovative “Block” style curriculum which will ensures in-depth learning and understanding. Please join this new and innovative DDS program.

The Administrative Assistant to the Dean provides comprehensive administrative support to ensure the efficient operation of the Dean’s Office in the dental school. This position requires excellent organizational and communication skills to coordinate daily administrative activities, manage schedules, and support the Dean’s interactions with faculty, staff, students, and external stakeholders. The Administrative Assistant will be responsible for handling confidential information with discretion and professionalism, ensuring that the Dean’s Office operates effectively and in alignment with the school’s mission and goals.

Will support two Associate Deans in the Dental School

Position Responsibilities:

• Office Management: Coordinate day-to-day operations within the Dean’s Office, including
  managing communications, handling mail, and maintaining office supplies.
• Calendar and Scheduling: Manage the Dean’s calendar, scheduling meetings, coordinating
  appointments, and arranging travel to ensure efficient time management.
• Meeting Coordination: Organize and prepare materials for meetings, including drafting agendas, taking minutes, and following up on action items to ensure successful outcomes.
• Document Preparation and Management: Prepare and proofread documents, reports, presentations, and correspondence for the Dean, ensuring accuracy and professionalism.
• Event Support: Assist in planning and executing events hosted by the Dean’s Office, including
  faculty meetings, receptions, and other special gatherings, coordinating logistics as needed.
• Communication Liaison: Act as a primary point of contact for the Dean’s Office, responding to inquiries, relaying messages, and facilitating communication between the Dean and internal/external parties.
• Financial Administration: Track and reconcile expenses for the Dean’s Office, managing budget reports, processing invoices, and coordinating purchases in alignment with university policies.

• Special Projects: Support special projects as assigned by the Dean, conducting research, gathering information, and coordinating with other departments as necessary.

  Experience & Education Background:

• Bachelor’s degree in Business Administration or a related field preferred. 1-3 years experience in administrative support

  Skills & Competencies:

• Organizational Skills: Exceptional organizational abilities, with a keen attention to detail and the capacity to manage multiple tasks and deadlines effectively.
• Professional Communication: Strong verbal and written communication skills, with the ability to convey information clearly and professionally to a diverse range of stakeholders.
• Confidentiality and Discretion: Demonstrated ability to handle sensitive information with the highest level of confidentiality and professionalism.
• Technology Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and budgeting software; willingness to learn university-specific systems.
• Problem-Solving: Strong analytical and problem-solving skills, with the ability to anticipate needs, proactively address issues, and adapt to evolving priorities.

• Customer Service Orientation: Dedication to providing high-quality support and responsiveness to internal and external inquiries, ensuring a welcoming and efficient office environment.

  Salary Range:

  $66,300-66,300

  About Us:

  Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish…