Executive Assistant to the President

EXECUTIVE ASSISTANT TO THE PRESIDENT

We are looking for an experienced, highly organized Executive Assistant to work directly with the president of a growing company.

This is not a traditional administrative position where you simply wait for assignments. We need someone proactive who can take an idea, conversation, email, or verbal instruction and turn it into an organized task, follow-up, or completed project.

The right person will become the executive’s right hand and help make sure ideas, commitments, deadlines, and projects do not fall through the cracks.

WHAT YOU’LL DO

* Manage the executive’s calendar, appointments, reminders, and daily priorities.
* Manage and organize business emails, identify items requiring attention, and draft responses that reflect the executive’s communication style.
* Turn verbal instructions and ideas into organized tasks and projects.
* Maintain project and task tracking through Wrike or similar software.
* Follow up with employees and project coordinators on outstanding assignments, deadlines, and deliverables.
* Regularly gather updates from key employees, summarize the important information, and provide the executive with clear briefings.
* Conduct online research and present findings in a simple, useful format.
* Research products through Amazon, eBay, Alibaba, and other sources, compare options and pricing, and prepare selected items for purchase approval.
* Schedule, organize, participate in, and document meetings.
* Help manage larger projects by keeping schedules, tasks, communications, and follow-ups organized.
* Assist with communication and translation when needed between the executive and Spanish-speaking employees and vendors.
* Use ChatGPT and other technology to work more efficiently, research information, summarize communications, and prepare drafts.

WHAT WE’RE LOOKING FOR

* Previous experience supporting a president, CEO, business owner, or senior executive is required.
* Extremely organized with strong follow-through.
* Excellent written and verbal communication skills.
* Comfortable communicating directly with employees, vendors, and other professionals on behalf of the executive.
* Able to manage multiple projects and priorities without losing track of details.
* Proactive and willing to follow up instead of waiting to be told what to do next.
* Strong online research skills.
* Spanish-language proficiency strongly preferred, with the ability to assist in translating conversations and communications involving Spanish-speaking employees and vendors.
* Comfortable learning and using technology, including ChatGPT, Wrike, Microsoft applications, and other business software.
* Professional, dependable, discreet, and capable of handling confidential information.

We move quickly, and the executive generates a lot of ideas and projects. We are looking for someone who enjoys bringing structure to that environment, keeping things organized, following through, and making sure things actually get done.

If you are the type of person who naturally keeps everyone organized and hates seeing tasks fall through the cracks, you may be a great fit for this position.

Pay: From $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Employee discount
• Health insurance

Work Location: In person