Executive Assistant & Directorate Administrator

Merrifield Consultants are delighted to be partnering with Barts Charity, a leading healthcare charity dedicated to improving health outcomes across East London and beyond. We are supporting them in the recruitment of a newly created Executive Assistant & Directorate Administrator role within their Fundraising & Communications Directorate.

Summary of the role

This is a central coordination role providing high‑quality executive support to the Director of Fundraising & Communications, while ensuring smooth support across a busy, fast‑paced directorate. You’ll blend EA support and event/meeting organisation to keep priorities moving. Ideal for someone who thrives in a collaborative environment, enjoys variety and excels at keeping people and processes aligned.

Details of the role

• Job title: Executive Assistant & Directorate Administrator
• Salary: £36,000-£40,000 per annum
• Contract: 12‑month FTC
• Location: Farringdon
• Hybrid working: 2 days in the office (Tuesdays & Wednesdays), 3 days from home
• Hours: 37.5 hours per week, core hours 10am-4pm
• Department: Fundraising & Communications
• Reports to: Head of Fundraising Operations, with daily support to the Director of Fundraising & Communications

Responsibilities

• Executive support to the Director, including diary management, meeting preparation, minutes, inbox coordination and workflow tracking
• Directorate coordination, ensuring planning cycles, reporting processes and team meetings run smoothly
• Maintaining accurate shared systems, trackers and documentation
• Supporting prospecting and stewardship activity across fundraising teams
• Coordinating internal events, workshops and team sessions
• Providing administrative support
• Acting as a central point of contact across fundraising, communications, and hospital partners

About you

• Strong organisation and time‑management skills
• Clear, confident written and verbal communication
• Ability to manage competing priorities across multiple stakeholders
• High level of attention to detail and professionalism
• Strong relationship‑building skills
• Confident using Microsoft Office, Teams and shared systems

Essential

• Experience supporting a senior leader (diary, meetings, admin)
• Experience in team administration or coordination roles
• Experience organising meetings, events or engagement activity
• Experience working across multiple teams in a complex organisation

Nice to knows

• Annual leave: 30 days + bank holidays
• Benefits: 10% employer pension, private healthcare (post‑probation), EAP, season ticket loan, and in‑hours social events

This role is perfect for someone who enjoys organisation, variety and loves to get stuck in. Please apply to Merrifield Consultants. If you have any questions regarding the role, please speak to Claire Stevens.

Barts Charity is a Disability Confident Committed employer.

We will offer an interview to a fair and proportionate number of disabled applicants that meet the minimum criteria for the job. If you wish to apply under the Disability Confident campaign, please clearly note this in your application email.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.