Executive Assistant

About Ascend

Ascend is a network of high-performing public charter schools serving students across Brooklyn. Our mission is to ensure that all students, regardless of background, have access to an education that empowers them to unlock their full potential, achieve academic excellence, and pursue a future of boundless opportunity. We cultivate rigorous learning environments where students develop critical thinking skills, confidence, and a lifelong love of learning.

At Ascend, educational equity is a driving force. We are committed to closing the achievement gap by delivering high-quality instruction, fostering a culture of high expectations, and equipping every student with the knowledge and skills needed to excel in college and beyond. Through this unwavering commitment, we prepare students not only to succeed academically but to seize every opportunity that lies ahead.

About the Role

Ascend is seeking an experienced, detail-oriented, and highly professional Executive Assistant to provide seamless support to two executives. This individual will play a critical role in coordinating complex logistics, managing competing priorities, and ensuring operational excellence across executive offices. The Executive Assistant must operate with the highest levels of confidentiality and sound judgment, while working independently in a fast-paced, mission-driven environment.

Key Responsibilities

Executive Support

• Manage two executives’ calendars with precision, proactively prioritizing competing demands, and anticipating needs
• Professionally handle and proactively flag highly confidential correspondence, screen communications, and respond with professionalism and discretion
• Prepare materials for meetings, presentations, and travel; ensure executives are fully briefed and equipped
• Anticipate issues and resolve administrative matters proactively to maximize executive effectiveness
• Support events and meetings on school sites and with executives off-site, as required.

Office & Information Management

• Serve as the central point of contact for the executives’ offices, fostering positive relationships internally and externally.
• Maintain organized systems for digital and physical files, ensuring quick access to key information.
• Process expense reports and manage small budget items with accuracy and timeliness.
• Support logistics for executive meetings, including agenda setting, technology setup, and follow-up documentation

Communication & Coordination

• Draft clear and professional correspondence, memos, and reports on behalf of the executives
• Capture detailed meeting notes and ensure timely follow-up on action items
• Act as a liaison between executives, board members, staff, and external partners, ensuring information flows accurately and efficiently

Project Coordination

• Plan and coordinate events and logistics for cross-functional projects, ensuring meetings, materials, and deadlines are well managed
• Develop and maintain simple project trackers, dashboards, or timelines to support project visibility
• Take ownership of discrete project components (e.g., coordinating communications, managing a deliverable timeline, preparing briefing materials)
• Proactively flag risks, delays, or resource needs to executives, without active prompting
• Partner with other administrative and project staff to ensure alignment across the broader organization

Staff and Reporting Relationships

The Executive Assistant will report directly to their assigned executive and collaborate closely with other members of the Executive and Executive Support teams.

Qualifications

• Minimum 3 years of assistant experience, preferably supporting C-level executives at Non-Profit Organizations
• Bachelor’s degree preferred but not required with equivalent experience
• Advanced proficiency in Microsoft Office Suite and Google Workspace

Essential Skills

• Exceptional organizational abilities; able to manage multiple priorities with speed and accuracy.
• Strong time management skills; able to balance urgency with high-quality execution.
• Excellent written and verbal communication skills, with the ability to draft professional materials independently.
• Proven ability to anticipate needs, think critically, and act with initiative.
• Comfort working independently and in a fast-paced, evolving environment.
• Strong interpersonal skills and ability to build trust across levels of the organization.

Personal Attributes

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