Executive Administrative Assistant – Nursing Dept

We are seeking an experienced, high-level Executive Administrative Assistant to provide comprehensive administrative support to four Nursing Directors for a leading healthcare organization. Operating fully onsite within a patient access building in a fast-paced, complex hospital administration environment, this role involves frequent interaction with healthcare executives, clinical leaders, and key department stakeholders. The ideal candidate is highly organized, service-oriented, and adept at managing multiple executive priorities seamlessly.

Position Type: 6-Month Contract (Strong potential for extension and opportunity to apply for permanent roles while on assignment)

Location: 100% Onsite (Los Angeles, CA 90027 – Sunset Blvd. Facility)

Work Schedule: Monday – Friday, 8:30 AM – 5:00 PM PST

Compensation: $27.00 – $28.00 / hour (DOE)

Key Responsibilities

• Executive Calendar Management: Manage and maintain complex, high-volume calendars and daily schedules for four director-level leaders.
• Meeting Logistics & Coordination: Coordinate and schedule meetings, handling all logistics including meeting notices, room setups, catering arrangements, and AV requirements.
• Meeting Governance: Prepare agendas, record detailed meeting minutes, and proactively track and follow up on action items.
• Communications & Documentation: Draft, edit, and proofread high-level communications, operational reports, and executive presentations.
• Operations & Leadership Support: Oversee administrative projects, recommend/execute departmental purchasing decisions, and provide guidance, training, or informal supervision to junior support staff as needed.

Qualifications & Core Requirements

• Experience: Minimum of 3 years of administrative experience supporting director-level leaders and/or physicians (Hospital or healthcare administration experience is strongly preferred).
• Education: High School Diploma or GED required; Bachelor’s degree preferred.
• Technical Skills: Intermediate to advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and MS Teams.
• Core Competencies: Exceptional written and verbal communication skills, strong interpersonal and problem-solving abilities, and a collaborative, team-first mindset.