Executive Assistant

Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive leadership team. This dynamic role involves managing schedules, coordinating communications, and handling administrative tasks with precision and professionalism. The ideal candidate will demonstrate exceptional organizational skills, strong computer literacy, and the ability to multitask effectively in a fast-paced environment. Bilingual proficiency is a plus, enabling seamless communication across diverse teams and clients. Join us to be an integral part of our vibrant organization, ensuring smooth operations and enabling our leaders to focus on strategic initiatives.

Duties

• Manage complex calendars, schedule meetings, and coordinate appointments for executives
• Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail
• Handle incoming calls using multi-line phone systems with professionalism and courtesy
• Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately
• Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of information
• Support travel arrangements, including booking accommodations and transportation logistics
• Assist with data entry, bookkeeping tasks using QuickBooks, and basic office management duties
• Maintain office supplies inventory and coordinate procurement as needed
• Provide exceptional customer service support to internal teams and external clients or partners
• Manage confidential information with discretion and uphold high standards of phone etiquette and professionalism

Requirements

• Proven experience as an executive assistant or in a similar administrative role with office management responsibilities
• Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Demonstrated clerical experience including filing, proofreading, and document management
• Exceptional customer service skills coupled with professional phone etiquette on multi-line phone systems
• Bilingual abilities are highly desirable to facilitate communication across diverse groups
• Experience with QuickBooks for bookkeeping or basic accounting tasks is preferred
• Prior experience in medical or dental receptionist roles is a plus but not required
• Ability to handle multiple responsibilities simultaneously while maintaining accuracy and attention to detail
• Strong time management skills with the capacity to meet deadlines consistently

Join our team as an Executive Assistant where your energy, organization, and dedication will directly contribute to our success. We value proactive professionals who thrive in supporting leadership through effective communication, meticulous organization, and exceptional service delivery. This paid position offers an exciting opportunity to develop your career within a vibrant organization committed to excellence.

Pay: $35,152.00 - $41,600.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person