Executive Assistant

Job Summary

We are looking for an experienced Executive Assistant to provide high-level administrative support to an Executive Leadership Team member in a fast-paced corporate environment.

Key Responsibilities

• Manage complex executive calendars and scheduling

• Coordinate domestic/international travel arrangements and itineraries

• Prepare and process expense reports

• Draft and format confidential correspondence and documents

• Create professional PowerPoint presentations

• Coordinate executive meetings, conferences, and special events

• Prepare purchase requisitions, POs, contracts , and vendor documentation

• Manage executive pre-read materials and SharePoint uploads

• Coordinate catering and maintain executive office supplies

• Provide recruiting support , including interview scheduling and resume review

• Research, analyze, and summarize information for administrative projects

• Handle confidential and sensitive information with absolute discretion

• Support local and global team members and assist with training junior administrative staff

What We’re Looking For

• 8+ years of progressively advanced administrative experience

• 3–5+ years supporting senior-level executives

• Strong experience in an international corporate environment

• Advanced Microsoft Outlook, Word, Excel, and PowerPoint

• Superior calendar management and organizational skills

• Excellent written and verbal communication

• Strong attention to detail and ability to manage multiple priorities

• Ability to work independently with minimal supervision

• Experience with SharePoint, purchase orders, vendor coordination, and executive support

• High level of professionalism, discretion, and confidentiality

If you’re a highly organized, proactive Executive Assistant who thrives in a fast-paced environment and enjoys supporting senior leadership, we’d love to connect!