Senior Executive Assistant

Summary: Reporting to an Executive Leadership team member, under limited direction and own initiative, proactively manage a variety of advanced and standard administrative functions. Primary Responsibility: ●Manage complex calendars, make extensive travel arrangements, prepare itineraries, and expense reports. ●Format and compose confidential and non-routine documents and correspondence ●Execute timely and professional communication internally and externally. ●Prepare complex PowerPoint presentations. ●Coordinate conferences and meetings, both on- and off- site. ●Handle confidential material in appropriate manner. ●Provide basic administrative support to local and global team members. ●Assist with planning and execution of administrative projects that includes researching and gathering information from various sources, formatting, analyzing, and summarizing results (e.g. organization of special events) ●Train and supervises junior level administrative colleagues as required. ●Screen telephone calls, take messages, redirect calls, and respond to inquiries regarding company policies/procedures. ●Establish E-Req/ PO’s, contracts as requested for vendors and consultants ●Order catering for meetings involving Executive Team unless otherwise specified ●Follow up on due dates for any pre-reads to Executive Team and ensure they are uploaded onto Sharepoint if necessary ●Order/maintain office supplies for Executive Team ●Provide recruiting support, such as interview scheduling and reviewing resumes Knowledge, Skills, and Abilities: “• Ability to multi-task in a fast-paced environment while demonstrating a proactive and superior work ethic and an acute attention to detail. • Outstanding organization skills with an ability to success-fully handle simultaneous priorities. • Advanced knowledge of PCs including Word, Excel, PowerPoint, and Outlook; superior Outlook calendaring skills a must. • Excellent written and interpersonal communication skills • Must be able to work effectively, independently and accurately with minimal supervision • Ability to interact with all levels of management, a wide range of stakeholders within and outside the company • Must be able to follow established procedures and guidelines and abide with safety requirements • Absolute discretion when dealing with sensitive and confidential information Exp: • 8 years experience of progressively advanced administra-tive experience; 3-5 years experience as an Executive Assistant supporting a senior level executive in an international corporate setting.