Bilingual Chinese Office Admin Assistant

Job Summary
We are seeking a full-time, Monday to Friday, 9:00 am to 4:00 PM, in-office, in-person highly organized and professional Office Admin Assistant at Grace University at Grace University (Grace University – Christian Schools and Colleges) www.graceu.edu to support daily office operations. The ideal candidate will possess strong administrative skills, excellent customer service abilities, and proficiency with various office management tools. This role is vital in ensuring smooth communication, efficient data handling, and effective office management within a dynamic environment. Excellent, professional writing skills is required.

Duties

• Process I-20’s from international students.
• Help students enroll in Grace University.
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize Microsoft Office, Google Workspace, and other computer software for correspondence, scheduling, and report generation
• Support customer service efforts by addressing inquiries and providing support via phone or email
• Maintain organized office supplies inventory and oversee general office management tasks
• Handle administrative support tasks such as typing, photocopying, and organizing files to ensure operational efficiency

Skills

Bilingual in Chinese and English

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with excellent time management capabilities
• Exceptional phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are a plus to assist diverse clients and staff effectively
• Previous office management or clerical experience is highly desirable
• Strong customer service skills with a professional demeanor in person and over the phone
• Attention to detail in proofreading documents and managing schedules accurately
• Ability to handle administrative tasks efficiently while maintaining a friendly and professional attitude
• Experience as a receptionist, personal assistant, or medical/dental receptionist is advantageous. This position offers an engaging work environment where organizational excellence and customer support are valued. The successful candidate will play a key role in maintaining an efficient office operation while providing exceptional service to clients and team members alike.

Job Type: Part-time

Pay: $22.00 - $30.00 per hour

Education:

• Bachelor’s (Preferred)

Language:

• Mandarin (Required)

Work Location: In person