Executive Assistant / Office Manager

DESCRIPTION

Octagon Capital Advisors, a healthcare-focused investment firm, is seeking an exceptional and experienced Executive Assistant / Office Manager to support the Founder/CIO and broader team.

This is a high-volume, high-trust role at a small, fast-moving firm. The successful candidate will be highly organized, detail-oriented, resourceful, and comfortable exercising judgment independently. We are looking for someone who takes ownership, anticipates needs, communicates effectively, works well in a high paced environment and consistently closes the loop without requiring extensive direction.

Roles & Responsibilities:

• Own and defend a complex, frequently changing calendar across U.S. and Asia time zones, proactively prioritizing requests, resolving conflicts, and protecting the Founder/CIO’s time
• Organize a high volume of internal/external meetings and calls with company management teams, investors, brokers, and other external parties
• Manage team schedules and logistics for investor, broker, medical, and industry conferences
• Coordinate complex domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes
• Anticipate scheduling and logistical issues and resolve them proactively
• Support family and household scheduling for Founder/CIO
• Meet and greet investors and guests
• Assist with day-to-day office management including but not limited to ordering food and office supplies as well as general office organization
• Plan team events and other administrative projects as needed

Qualifications:

• 3+ years supporting a senior executive, principal, or partner at a hedge fund, investment management firm, private equity firm, or similarly fast-paced professional environment strongly preferred
• Experience with Microsoft Office (i.e. Outlook, Word and Excel) and Zoom required
• Excellent judgment and ability to prioritize competing demands in a high-volume environment
• Strong work ethic and the ability to maintain a positive attitude under pressure
• Absolute discretion; you will have access to confidential investment and investor information
• Ability to work in the New York office five days per week, with occasional evening responsiveness when required

 Personal qualifications (please read carefully before applying):

• Proactive, self-motivated, and highly accountable
• Meticulous and exceptionally organized
• Calm and effective under pressure
• Curious, nimble, and resourceful
• Low-ego and willing to handle both significant responsibilities and routine tasks
• Strong sense of integrity and high ethical standards
• Positive, professional, and service-oriented

APPLICATION SUBMISSION INFORMATION

Applications will be sent to [email protected]