Executive Assistant for the Deputy Borough President

• BOROUGH PRESIDENT-BROOKLYN

Posted on

09/03/2026

• Full-time

Location

BROOKLYN

• No exam required

Department

Executive Management

Salary range: $62,868.00 – $97,593.00

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Job Description

The Office of the Brooklyn Borough President is recruiting an Executive Assistant that will provide

high-level administrative and project management support to The Deputy Borough President (DBP),

ensuring the efficient operation of executive offices and the successful coordination of strategic

initiatives. This role serves as a trusted partner to the DBP, managing complex calendars,

coordinating cross-functional projects, facilitating communications, and supporting day-to-day

operations in a fast-paced, public service environment.

Reporting to the DBP and the Senior Project Manager, the Executive Assistant will support the

planning and the execution of a range of special initiatives under the Deputy Borough President’s

purview in addition to scheduling.

The Executive Assistant/ Scheduler is a pivotal member of the executive support team for the Deputy

Brooklyn Borough President. Under the supervision of the Senior Project Manager, the Administrative

Assistant is tasked with the following responsibilities:

Roles & Responsibilities

• Provide comprehensive executive support to the DBP, including managing complex calendars,

scheduling meetings, coordinating travel, and prioritizing competing demands.

• Process and prepare memos, correspondence, travel vouchers, or other documents
• Optimize scheduling to prevent double booking and resolve time conflicts for DBP, manage meeting

cancellations and notifications

• Serve as the primary point of contact for internal and external stakeholders, exercising sound

judgment, professionalism, and discretion when handling sensitive and confidential information.

• Prepare executive correspondence, reports, presentations, meeting agendas, briefing materials,

and other high-quality written communications.

• Monitor project timelines, identify potential risks, escalate issues when appropriate, and

recommend solutions to keep projects on schedule.

• Maintain organized filing systems, project documentation, and executive records in accordance

with organizational policies.

• Perform additional administrative and project coordination duties as assigned.
• Report information about community issues, preferences, and needs with key internal stakeholders

and leaders, along with recommendations for needed changes.

• Prepare reports and maintain necessary records related to community relations

activities

• Work on special projects as needed.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

3. Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above.

Preferred Skills

• Strong interpersonal skills with the ability to establish and maintain excellent relationships with others. - Experience supporting C-suite executives or senior leadership in a government, nonprofit, or corporate environment. - Demonstrated experience managing complex executive calendars with a high volume of meetings, shifting priorities, and competing deadlines. - Demonstrated ability to work and communicate effectively with people of diverse ethnic, economic, racial, and cultural backgrounds. - Must have ability to work independently and collaboratively. - Excellent organizational skills and effective time management. - Proficiency in using various Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook and familiarity with virtual platforms (e.g., WebEx, Zoom and Microsoft Team). - Proficiency in a second language is a plus. - Highly motivated and self-directed capable of seeing projects through from beginning to end.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan for…