Administration Assistant

Looking for an Administration Role? We’re on the lookout for a self-motivated and detail-oriented Administration Officer to join our team in a job share capacity, working 2 days per week at our Pakenham office.

About Willis Setouts & Surveys Willis Setouts & Surveys is a trusted leader in the domestic construction surveying industry. Each year, we complete thousands of jobs across Victoria and lower New South Wales. Our reputation is built on accuracy, reliability, and a commitment to delivering exceptional customer service, every time.

What You’ll Be Doing As part of our small, high-performing team, your key responsibilities will include:

• Managing a high volume of bookings and invoicing across multiple offices and regions
• Responding to client enquiries with professionalism and care
• Ensuring accurate data entry and record-keeping
• Supporting management with various administrative tasks

What We’re Looking For

• Strong organisational skills, professionalism and attention to detail
• Ability to work independently and take initiative
• Excellent written and verbal communication skills
• Customer-focused mindset
• Flexibility and availability to work additional days to cover team members during planned or unplanned leave
• Previous experience in a similar high-volume admin role preferred
• Familiarity with Google Docs & project management software is a bonus

Why Work With Us?

• Job share with room for career development
• Supportive and collaborative team environment
• Competitive salary $60,000-$70,000 pro-rata + super

How to Apply

Submit your resume and a brief cover letter outlining how you meet what we’re looking for.