Executive Assistant - Spanish speaker

Executive Assistant (EA)

We are seeking a highly organised, discreet, and proactive Executive Assistant to support a dynamic principal across business, personal, and lifestyle operations. This is a fast-paced role requiring exceptional attention to detail, flexibility, and the ability to manage multiple priorities seamlessly.

📅 Diary & Scheduling

• Manage a complex, ever-changing diary across multiple time zones
• Coordinate meetings, calls, reservations, and appointments
• Prepare daily/weekly schedules, briefing notes, and priority lists
• Act as gatekeeper, prioritising requests and managing competing demands

📧 Communications & Correspondence

• Draft emails, manage correspondence, and follow-ups
• Liaise with senior stakeholders, external partners, and advisor

✈️ Personal, Lifestyle & Travel

• Oversee personal scheduling, bookings, gifting, and errands
• Coordinate appointments, family logistics, and ad hoc projects
• Manage complex international and domestic travel (flights, hotels, visas, itineraries)
• Ensure seamless travel with real-time adjustments as needed

🏡 Household & Staff Operations

• Support day-to-day household coordination
• Liaise with and oversee household staff schedules and standards
• Assist with recruitment, onboarding, and administration
• Coordinate closely with the principal’s driver on daily logistics and travel

🎤 Projects, Events & Artist Relations

• Track action items and deadlines across multiple workstreams
• Coordinate with teams, vendors, and external partners
• Support planning and execution of events and activations
• Liaise discreetly with music artists and representatives
• Manage confidential logistics with professionalism and discretion

What We’re Looking For

• Exceptional organisational and time-management skills
• High level of discretion and professionalism
• Experience in a fast-paced, high-demand environment
• Strong communication skills and attention to detail
• Ability to anticipate needs and adapt quickly