Executive Assistant

Executive Assistant

Join Our Team as an Executive Assistant at 17th Street Photo!

At 17th Street Photo, we pride ourselves on fostering a culture of innovation, collaboration, and excellence. As a leading E-commerce company in the photography industry, we provide our customers with exceptional service and products, and our team plays a crucial role in achieving this mission.

We are currently seeking a highly organized and proactive Executive Assistant. This full-time, in-person role will support the Head of the Company in managing day-to-day operations and ensuring the smooth functioning of the business during this period.

This position requires strong organizational, communication, and multitasking skills, as well as impeccable attention to detail. The ideal candidate thrives in a fast-paced environment, anticipates needs proactively, and maintains the highest level of professionalism and discretion.

Responsibilities

• Work closely and effectively with the Head of the Company to keep them well informed of upcoming commitments and responsibilities
• Maintain and manage the Head of the Company’s calendar, including scheduling meetings and coordinating appointments
• Manage daily correspondence, including emails, phone calls, and internal communications
• Assist with day-to-day responsibilities, including miscellaneous personal and administrative tasks
• Coordinate travel arrangements, itineraries, and accommodations when needed
• Prepare, organize, and maintain documents, reports, spreadsheets, and presentations
• Create and maintain agendas for meetings and follow up on deliverables/actions to ensure timely completion
• Attend meetings, take detailed meeting notes, and distribute notes to the appropriate parties
• Serve as a liaison between departments, vendors, and external partners
• Track projects, deadlines, and operational priorities to ensure smooth workflow
• Assist with office coordination and daily operational support
• Handle confidential information with professionalism and discretion
• Anticipate needs and proactively resolve issues before they arise

Requirements

• Impeccable attention to detail always
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills with the ability to tailor communication to different audiences
• Flexible and agile with the ability to pivot quickly in a fast-paced environment
• A “roll up your sleeves” mentality with a “no task too small” attitude
• Ability to anticipate needs and think several steps ahead
• Proactive self-starter focused on problem-solving and improving efficiencies
• Ability to maintain the highest level of integrity and discretion with confidential information
• Proficiency in Microsoft Office Suite and Google Workspace preferred
• E-commerce experience is a plus

Job Details

• Full-Time Position
• Schedule: 8-hour shift
• Work Location: In person

Benefits

• Health insurance
• Paid time off

Pay: $55,000.00 - $60,000.00 per year

Work Location: In person