Executive Assistant

Executive Assistant / Administrator – Temporary – Berkeley – $48.62/hour

We have a new temporary opportunity at Lawrence Berkeley National Laboratory for a proactive, detail-oriented administrative professional. In this role, you will provide high-level support to leadership and staff, helping keep operations, priorities, and projects on track in a fast-paced environment.

Details:

• Dates: June 15, 2026 through December 15, 2026 (6 months, potential to extend or convert)
• Location: Hybrid, 2–3 days onsite in Berkeley. Easy shuttle from BART
• Background: Clear criminal background check required

Key Responsibilities:

• Provide high-level administrative support including calendar management (strategic scheduling), travel coordination, onboarding/offboarding, timekeeping, and purchasing
• Support leadership with day-to-day priorities and executive-level needs
• Help manage a backlog of travel bookings and expense reports
• Coordinate recruiting activities such as scheduling and interview logistics
• Plan and execute meetings and events, including logistics, materials, and tracking budgets
• Track action items and deadlines across multiple projects
• Prepare presentations and meeting materials; support internal communications
• Maintain systems such as Google Workspace, ServiceNow, Jira, and Confluence
• Document and improve processes; resolve administrative issues with sound judgment

Qualifications:

• Bachelor’s degree preferred; 3–4 years of relevant administrative experience
• Experience supporting executives or leadership
• Strong background in calendar management, travel, expense reporting, and events
• Excellent communication, organization, and prioritization skills
• Professional, detail-oriented, and able to manage competing priorities
• Comfortable using cloud-based tools and administrative platforms (Google Suite, MS Office, Zoom, ServiceNow, Jira, Confluence)
• Familiarity with UC/Lab administrative systems and policies is a plus