Executive Assistant / Auction Operations Coordinator

Location: Alpine, CA

Schedule: Full-Time, Monday-Friday, 8:30 AM to 5:00 PM

Company: Fischer Auction & Appraisal

Compensation: $18-$21 per hour depending on experience

About Us

Fischer Auction & Appraisal is San Diego’s oldest and most trusted professional auction company. Since 1948, we have helped businesses, banks, trustees, attorneys, landlords, and individuals sell assets through auctions, appraisals, and liquidation services. No two days are the same here. One day you may be helping coordinate vehicle paperwork, the next you may be creating social media content, assisting customers, preparing auction inventory, or supporting our operations team. We are a family-owned business with a close-knit team that works hard, moves quickly, and helps wherever needed.

We are looking for someone who enjoys variety, thrives in a fast-paced environment, and wants to grow with a company long term.

Position Overview

This position serves as a key support role for our Operations Manager and ownership team. The ideal candidate is highly organized, tech-savvy, friendly, resourceful, and willing to jump into whatever needs to be done that day. You will sit at our front desk and be one of the first people customers interact with, so professionalism and a positive attitude are extremely important. This is not a position where you perform the same tasks every day. We need someone who can adapt, learn quickly, solve problems, and think on their feet.

Responsibilities

Responsibilities may include, but are not limited to:

Customer Service & Front Desk

• Greet customers and visitors
• Answer incoming phone calls
• Respond to customer inquiries
• Assist buyers and sellers throughout the auction process
• Provide pickup instructions and auction information

Auction Administration

• Review and clean up auction catalogs before publication
• Verify seller numbers, starting bids, titles, images, and auction descriptions
• Add disclaimers and auction notes when necessary
• Contact winning bidders regarding payment and pickup arrangements
• Follow up with buyers who have not collected purchased items
• Assist with auction inventory and lot creation
• Prepare auction paperwork and bidder materials

Vehicle & DMV Support

• Assist with vehicle title processing
• Coordinate signatures and document collection
• Deliver or retrieve titles, keys, checks, and related paperwork
• Communicate with vehicle buyers regarding payment and transfer requirements

Marketing & Social Media

• Create Instagram and Facebook posts
• Promote upcoming auctions, previews, featured items, and closing reminders
• Assist with email marketing campaigns
• Create auction web pages using WordPress
• Help generate content using AI tools and software

General Office & Operations Support

• Perform local errands as needed
• Make post office and bank runs
• Organize auction supplies and materials
• Prepare auction baskets and bidder packets
• Research products, parts, or equipment when needed
• Assist with special projects and operational tasks
• Support the Operations Manager and ownership team wherever needed

Qualifications

Required

• Strong computer and technology skills
• Comfortable learning and using AI tools daily
• Excellent communication and customer service skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize effectively
• Positive attitude and team-oriented mindset
• Reliable transportation and valid driver’s license
• Ability to work independently with minimal supervision
• Willingness to learn new skills and take on new responsibilities
• Ability to thrive in a fast-paced environment

Preferred

• Bilingual (English/Spanish)
• DMV, title, registration, or vehicle paperwork experience
• WordPress experience
• Social media marketing experience
• Administrative assistant or office management experience
• Auction industry experience

What We’re Looking For

The right person is:

• Friendly and outgoing
• Smart, resourceful, and quick to learn
• Comfortable wearing many hats
• Not afraid to ask questions
• Able to stay calm under pressure
• Reliable and dependable
• Looking for a long-term career opportunity
• Excited to grow with a family-owned company

Why Join Fischer Auction & Appraisal?

• Family-oriented work environment
• Stable, g…