Executive Assistant

This is a high-trust, high-access role for someone who is extremely organized, emotionally steady, culturally aware, and able to represent our client well when he is not in the room.

ABOUT THE ROLE

We are looking for a highly polished Executive Assistant / Personal Assistant to serve as our clients right hand across business, personal, and creative priorities. The right person is hard-working, discreet, assertive when needed, and able to operate in fast-moving rooms with strong personalities. This role requires someone who can learn our clients work style, anticipate what he needs before being asked, and help bring structure to a busy, sometimes messy, highly dynamic world.

WHAT YOU’LL DO

Executive & personal support

• Manage clients calendar, schedule, commitments, and day-to-day priorities
• Keep track of meetings, calls, travel, follow-ups, and personal tasks
• Create structure around his workflow, communication, and organization systems
• Help clean up and maintain org charts, contact lists, and project trackers
• Anticipate needs and proactively solve problems before they become distractions

Communication & representation

• Act as a trusted point of contact when client is unavailable
• Represent client with polish, professionalism, and strong judgment
• Manage communication across calls, texts, emails, and in-person conversations
• Follow up with teams, partners, clients, and collaborators to keep projects moving
• Know when to be warm, when to be firm, and how to get what is needed without friction

Meeting & project support

• Sit in on calls and capture key takeaways, next steps, and decisions
• Turn calls, ideas, and project conversations into organized decks, recaps, and action plans
• Help prepare materials for meetings, pitches, partnerships, and internal updates
• Track deliverables and make sure nothing falls through the cracks
• Support creative and business projects as they develop

Travel & lifestyle coordination

• Coordinate travel, transportation, reservations, and logistics
• Stay flexible as client splits time between cities
• Manage last-minute changes with calm and efficiency
• Ensure client is prepared, on time, and set up for success wherever he needs to be

WHO YOU ARE

You have

• Polish: you can walk into a room with luxury executives, creative operators, or finance people and know how to carry yourself
• Emotional steadiness under pressure and direct feedback
• The ability to be assertive without being abrasive
• Discretion and strong judgment as default settings
• Cultural fluency across different types of rooms and personalities

You want

• A role where execution and trust come before title
• To earn your way into bigger responsibilities
• No hand-holding, you move work forward independently
• To be the person who makes everything run smoother behind the scenes

You understand that part of this role is learning someone’s rhythm, earning trust, and paying your dues while gaining real exposure to high-level people, projects, and opportunities.

REQUIREMENTS

• Based in New York City
• Prior experience as an Executive Assistant, Personal Assistant, Chief of Staff Assistant, Creative Assistant, or similar high-trust support role
• Extremely organized and able to create structure from ambiguity
• Polished, professional, and comfortable representing a high-profile principal
• Strong written and verbal communication skills
• Able to create clean decks, meeting recaps, project summaries, and follow-up materials
• Comfortable managing calendars, travel, logistics, communication, and personal tasks
• Emotionally steady and able to work with direct feedback
• Strong judgment, discretion, and confidentiality
• Comfortable in fast-paced, high-intensity environments
• Flexible and available for an in-person role with travel-related schedule changes
• Culturally fluent and able to move comfortably across different types of rooms and personalities

Pay: $120,000.00 per year

Work Location: In person