Executive Assistant

Who We Are:

TransPerfect is the world’s largest provider of language services and technology solutions for global business. From offices in over 100 cities on six continents, TransPerfect offers a full range of services in 170+ languages to clients worldwide. More than 5,000 global organizations employ TransPerfect’s GlobalLink® technology to simplify management of multilingual content. With an unparalleled commitment to quality and client service, TransPerfect is fully ISO 9001 and ISO 17100 certified. TransPerfect has global headquarters in New York, with regional headquarters in London and Hong Kong. For more information, please visit our website at www.transperfect.com.

What You Will Be Doing

The Executive Assistant position is an innovative, fast-paced role, which combines elements of the traditional Executive Admin support with the opportunity to acquire a broad skill set of fundamental corporate skills. The Executive Assistant is responsible for supporting a senior executive. This role requires flexibility, creativity, a high sense of urgency, and the ability to think and act quickly and/or efficiently.

Provide logistical and administrative support to the Executive

• Track key initiatives, action items, and project timelines for the executive and his direct reports
• Coordination of meetings (agenda management, materials, documentation)
• Coordinate participation in large-scale conferences and side meetings
• Plan and book international & domestic travel
• Update presentations (both internal and external)
• Track expenses & file expense reimbursement reports in Concur
• Manage mail and documents, including those related to signature requests (both electronic and wet)
• Maintain an accurate calendar
• Attend meetings with the Executive
• Take notes for an accurate record of meetings and delineate action items and deadlines
• Follow-up with mtg participants
• Support philanthropic activities as directed

Provide creative support to executive

• Draft documents, letters, and outlines
• Create and manage executive’s social media presence and accounts
• Collaborate with executive to create social media content
• Prepare creative materials such as new presentations
• Update and adapt existing presentations for new audiences

Event planning

• Plan or assist in planning department events
• Plan or assist in planning company-sponsored events
• Attend events when asked and appropriate

Problem Solving, management and decision-making support

• Creative problem solving and development of internal relationships with employees of all levels
• Manipulating and presenting data in an easy-to-understand format for Sr Manager decision-making
• Maintain and update various reports, spreadsheets, and trackers
• Project Management (project scoping, analysis planning, launch, execution, and tracking)

Other

• Personal admin tasks, as needed (purchasing team gifts, passport renewal, etc.)
• Special projects and tasks as required
• Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor

Who We Are Looking For:

Required Skills:

• Minimum Bachelor’s degree or equivalent; 3- 6 months+ sales experience
• Excellent written and verbal English communication skills
• Excellent problem-solving and analytical skills
• Strong interpersonal skills
• Effective time management

Where Your Career Is Going:

At TransPerfect, there are a lot of growth opportunities. All departments offer career growth and development that can combine your skills, interests, and experience. We encourage our employees to have a continuous dialogue with management about growth opportunities throughout your tenure with the company.

End your job search and find your career at TransPerfect #careersNOT jobs.

Why TransPerfect:

For more than 25 years, we have honed a culture where all kinds of ideas are shared, and new ventures are not only welcomed, but also encouraged. In this fast-paced environment, employees are intellectually stimulated so they can grow alongside the organization. From Intern to President, we believe that every single employee should have a voice and contribute to the amazing services we offer our clients.

We also offer a comprehensive benefits package including medical, dental, and vision insurance, 401k matching, membership to child-care providers, and other TransPerks. You even get your birthday off because let’s face it, we’re stoked that you were born.

TransPe…