Executive Assistant

Job Description: Executive Assistant

Schedule: M-F 8:30am to 5:30pm (after hours on as-needed basis)

Travel as needed (locations listed on company website)

About Us:
Cleveland Dental Institute is dedicated to delivering exceptional dental care with state-of-the-art technology and a patient-focused approach. We value teamwork, professionalism, and innovation. We’re seeking an organized, proactive, and detail-oriented Executive Assistant to support our leadership team and contribute to our mission of providing outstanding oral health care.

Position Overview:
The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operations and effective communication across the organization. This role requires exceptional organizational skills, discretion, and a customer-first mindset to handle sensitive information and critical tasks.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments for the executive team.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle travel arrangements, including booking flights, accommodations, and transportation.
• Serve as the primary point of contact for internal and external communications on behalf of the executive team.
• Screen and prioritize emails, calls, and requests to ensure timely responses.
• Organize and maintain executive files, records, and databases.
• Assist in planning and coordinating events, board meetings, and team activities.
• Monitor deadlines and follow up on pending matters.
• Anticipate the needs of the executive team and proactively resolve issues.
• Handle confidential and sensitive information with professionalism and discretion.

Qualifications:

Education: Bachelor’s degree in business administration, communications, or a related field preferred.

Experience: Minimum of 3 years of experience as an executive assistant, office manager, or similar role. Previous experience in a dental or healthcare setting is a plus.

Skills:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Exceptional organizational skills with attention to detail.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.

Key Attributes:

• A professional, approachable demeanor.
• Problem-solving and critical-thinking abilities.
• Commitment to the Cleveland Dental Institute’s mission and values.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and supportive team environment.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person