Executive Assistant - (Executive Assistant III, Range I) - Vice President Office Student Affairs

Working Title Executive Assistant III

SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State’s policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected].

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department Vice President Office of Student Affairs & Enrollment Management

Appointment Type This is a one-year probationary position.

Time Base Full Time (1.0 FTE)

Work Schedule Monday through Friday, from 8:00 a.m. to 5:00 p.m

Anticipated Hiring Range $6,151.00- $6,927.00 Per Month ($73,812.00 - $83,124.00 Annually)

Salary is commensurate with experience.

Position Summary The Executive Assistant advises and supports the Vice President of Student Affairs (VPSA) as well as other members of the Student Affairs cabinet, specifically noted below, and across Student Affairs more broadly.

Such support is operational, strategic, logistic as well as clerical. By staying informed of campus-wide

activities, deadlines, processes, and pending decisions, the Executive Assistant independently determines

self-assignments in addition to receiving direction from the VPSA or a designee. As a liaison working on behalf of the VPSA’s office, the Executive Assistant is responsible for developing communications, responses and complaint resolution both independently and in consultation with the VPSA and other campus leaders. The Executive Assistant serves in a highly visible and critical role as facilitator of the Student Fee Advisory Committee (SFAC) and other high level interdepartmental committees, and performs duties related to

Building Coordinator (BC) and Building Emergency Response Coordinator (BERC) roles for the Student Services Building (SSB).

This position requires extensive administrative experience, exceptional analytical skills, and proven communication skills. The Executive Assistant is expected to be a strong team player with a can-do attitude and high ethical standards and be capable of carrying out multiple projects at the same time. The Executive Assistant is expected to maintain discretion and confidentiality of sensitive information, traits that are essential and critical to being successful in this role.

Position Information Executive Support, VPSA Office

• Provide continuity, extensive specialized expertise, and information which is often sensitive and confidential to the Office of the VPSA, the Equity Programs and Compliance unit, all other Student Affairs units, and the campus on a variety of complex policies, procedures, laws and regulations, including, but not limited to: FERPA, State of California Education Code, State Administrative Manual, CSU Mandates, Executive Orders, and Executive Memoranda.
• Develop and manage cooperative working relationships with a diverse population of administrators, faculty, staff, and students as well as appropriate officials at other state colleges and universities, the Chancellor’s Office, government and national agencies, busi…