Executive Assistant to Chief Executive Officer

Company Description

Mango Pixel is a creative digital agency that turns bold ideas into visually compelling and effective online experiences. The team combines strategy, storytelling, and smart design to deliver services in social media engagement, SEO, web and app development, and comprehensive digital transformation. Working with both startups and established brands, Mango Pixel builds digital ecosystems that drive connection, conversion, and long-term growth. Team members collaborate closely with clients to craft impactful digital solutions that align with business goals and brand identity.

Role Description

The Executive Assistant to the Chief Executive Officer at Mango Pixel provides high-level administrative, operational, and strategic support to the CEO in a fast-paced, entrepreneurial, and creative environment.

This is a full-time hybrid role based in Riverside, CA , with flexibility to work from home part of the time while being regularly available onsite for meetings and critical business activities.

This position goes beyond traditional executive assistance. The Executive Assistant will support the CEO across all businesses, ventures, clients, partnerships, and special projects under the CEO’s responsibility , serving as a central point of coordination to help ensure priorities move forward across multiple organizations and initiatives.

Day-to-day responsibilities include managing the CEO’s calendar and schedule, coordinating meetings and travel, preparing expense reports, drafting correspondence and presentations, maintaining organized records and documentation, and managing follow-ups with internal and external stakeholders.

The Executive Assistant will also help the CEO track projects, priorities, commitments, and deadlines across multiple businesses , coordinate with internal teams, clients, vendors, partners, and executives, and ensure action items are followed through to completion.

The ideal candidate is highly organized, proactive, resourceful, and comfortable managing multiple priorities simultaneously. They should be able to anticipate the CEO’s needs, identify issues before they become problems, follow up without being asked, and help bring structure and accountability to a dynamic business environment.

Because the role involves access to confidential business, financial, client, and strategic information, discretion, professionalism, sound judgment, and trustworthiness are essential .

This role is best suited for someone who can become the CEO’s right-hand person —someone who understands the bigger picture, keeps multiple businesses and initiatives organized, and helps the CEO stay focused on the highest-priority decisions and opportunities.

Qualifications

• Demonstrated skills in Executive Administrative Assistance and Executive Support, with experience supporting senior leadership or C-level executives.
• Strong Diary Management and scheduling capabilities, including coordinating complex calendars, meetings, and travel arrangements.
• Proficiency in Administrative Assistance tasks such as document preparation, filing, meeting logistics, and handling confidential information.
• Experience with Expense Reports and basic financial tracking, ensuring accuracy and timely submission.
• Excellent written and verbal communication skills, with attention to detail and strong organizational abilities.
• Advanced proficiency with office productivity tools (e.g., Microsoft 365 or Google Workspace, project management and communication platforms).
• Ability to work independently, manage multiple priorities, and adapt in a dynamic, creative agency environment.
• Prior experience in a digital agency, marketing, or creative services environment is an advantage; an associate or bachelor’s degree in business, communications, or related field is preferred.