Executive Assistant / Operations Coordinator

ClearView Test Prep is a new premium tutoring and test prep center opening in Merrick, serving families across Nassau County: SAT, ACT, Regents, K-12 enrichment, and mentoring, built around giving local students a real roadmap.

We’re hiring our first team member, and this is a true ground-floor role. Over the next six months you’ll help take a space under construction to a center full of students, then grow with it. Part-time to start (20-25 hours per week, school-hours friendly), converting to full-time at opening. Immediate start.

What you’ll do:

• Keep our buildout on track: manage contractors and vendors, chase quotes, invoices, insurance certificates, and deadlines

• Stand up the systems we’ll run on: enrollment, billing, tutor scheduling, recordkeeping

• Be the warm first point of contact for parents, students, and educators, in person, by phone, and by email

• Manage the founder’s calendar, correspondence, and follow-through

• As we grow: support government and school-district contract paperwork, vendor registrations, and RFPs

What we’re looking for:

• 3+ years supporting an executive, small business, or public agency, with real ownership of outcomes

• Someone who holds vendors to deadlines without burning relationships

• Genuine warmth with kids and families; you’re part of the face of this business

• Organized, discreet, strong writer, and comfortable building processes from scratch

• Familiarity with QuickBooks or similar bookkeeping software is a plus

• Government, procurement, or grant paperwork experience is a plus

Details:

• $25 to $30 per hour to start, depending on experience, converting to a full-time salaried role at opening; designed to grow into operations leadership

• Hours are flexible within the school day during our buildout phase

• Offers contingent on background screening, consistent with applicable law, as our work involves children

• ClearView Test Prep LLC is an equal opportunity employer

Pay: $25.00 - $30.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Merrick, NY 11566