Executive Assistant/Marketing Assistant

Executive and Marketing Assistant – Leadership Team
Leading Northeast Ohio Psychiatric Clinic

We are seeking a highly organized, energetic, and detail-oriented Executive & Marketing Assistant to support the leadership team at a premier psychiatric clinic in Northeast Ohio. The ideal candidate will bring strong administrative skills, professionalism, creativity, and experience with marketing and social media, along with a positive and proactive approach.

Key Responsibilities:

• Manage and organize the CEO’s daily schedule and appointments
• Continuously review and prioritize incoming information throughout the day
• Identify and escalate priority items, ensuring timely follow-up and task completion
• Gather and access information from a variety of sources as needed
• Professionally represent the CEO by greeting and directing visitors and patients
• Assist with managing social media accounts, content creation, and informational postings across multiple platforms
• Develop and schedule marketing content including graphics, announcements, newsletters, and promotional materials
• Help coordinate community outreach initiatives, events, and marketing campaigns
• Monitor online engagement and assist with maintaining the clinic’s professional online presence
• Assist with website updates, recruitment postings, and digital advertising initiatives
• Support branding and public relations efforts consistent with the organization’s mission and values
• Answer phones, schedule appointments, and take messages in a courteous and efficient manner
• Review, prioritize, and respond appropriately to emails and other communications
• Prepare and print documents, including fax cover sheets, memos, correspondence, and reports
• Maintain fax machines; assist users, send faxes, and distribute incoming faxes promptly
• Receive, sort, and distribute mail, packages, and publications in a timely manner
• Coordinate meals, including arranging food and scheduling site lunches for the CEO
• Plan and manage travel itineraries and trip arrangements
• Coordinate the Nurse Practitioner and Physician Assistant student program
• Order and maintain office supplies
• Perform general clerical duties such as filing, photocopying, and collating
• Complete additional duties as assigned

Qualifications:

• Previous administrative or executive assistant experience preferred
• Marketing, social media, or communications experience strongly preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Professional demeanor and strong customer service skills
• Experience with social media platforms, Canva, and basic marketing tools preferred
• Ability to work independently and handle confidential information
• Creative, adaptable, and capable of managing multiple priorities in a fast-paced environment

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Garfield Heights, OH 44125 (Preferred)

Ability to Relocate:

• Garfield Heights, OH 44125: Relocate before starting work (Preferred)

Work Location: In person