Executive Assistant

Executive Assistant – The Office Superhero We’ve Been Looking For!About the Role

Are you the person who color-codes your calendar, remembers everyone’s birthday, and somehow knows where that missing document went? If so, we’d love to meet you!

We’re looking for a dynamic, organized, and proactive Executive Assistant to help keep our team running smoothly. In this role, you’ll support senior leadership, keep daily operations on track, and help create a productive and positive office environment. No cape required—just great organizational skills, a can-do attitude, and a knack for keeping things under control when everyone else is looking for their coffee.

What You’ll Be Doing

• Keep executive calendars organized and running like a well-oiled machine.
• Schedule meetings, appointments, and occasional “How is it already Friday?” moments.
• Answer incoming calls with professionalism, warmth, and excellent phone etiquette.
• Manage emails, correspondence, and documents with accuracy and attention to detail.
• Proofread materials and handle data entry without letting sneaky typos get away.
• Maintain organized physical and digital filing systems (because finding things should not be a treasure hunt).
• Help manage office operations, including ordering supplies and coordinating materials for community health fairs.
• Assist with bookkeeping tasks, invoicing, and expense tracking.
• Support customer service efforts and help answer client, patient, or customer inquiries.
• Coordinate travel arrangements, prepare reports, and assist with special projects.
• Keep priorities organized, deadlines on track, and the office moving forward.

What We’re Looking For

• Experience in an administrative, clerical, or office support role.
• Previous experience as a personal assistant, medical receptionist, or dental receptionist is a plus.
• Strong skills in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Docs).
• Experience with data entry, filing systems, and multi-line phone systems.
• Bilingual skills are a bonus and highly appreciated.
• Exceptional organizational skills and attention to detail.
• Ability to juggle multiple tasks without juggling actual objects.
• Fast and accurate typing skills with strong proofreading abilities.
• Knowledge of office management and customer service best practices.
• Excellent time management and communication skills.
• Experience with QuickBooks is a plus.
• Familiarity with medical or dental office environments is helpful but not required.

Why Join Us?

We’re a team that values collaboration, positivity, and a good sense of humor. Your organizational talents will help us deliver outstanding service while keeping operations running smoothly. If you enjoy solving problems, supporting others, and bringing order to the occasional chaos, we’d love to hear from you!

Come help us keep the trains running on time—and maybe even remind us where we left our coffee.

Job Type: Full-time

Pay: $43,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off

Work Location: In person