Executive Assistant

Position Summary
We are seeking a highly organized, dependable, and detail-oriented Executive Assistant to provide direct administrative support to the Dealer Principal of a busy commercial truck dealership. This position will help manage the Dealer Principal’s daily schedule, organize information, complete data entry, coordinate meetings, and ensure important tasks and follow-ups are completed timely.

The ideal candidate is proactive, professional, highly organized, comfortable working with confidential information, and able to manage multiple priorities in a fast-paced dealership environment.

Key Responsibilities

Executive Support

• Manage and maintain the Dealer Principal’s daily calendar and schedule.
• Coordinate appointments, meetings, calls, and dealership-related events.
• Prepare the Dealer Principal for meetings by organizing necessary information and documents.
• Take meeting notes and track follow-up items.
• Assist with reminders and follow-up on outstanding tasks.
• Help prioritize the Dealer Principal’s daily activities and commitments.

Data Entry & Administrative Support

• Enter and maintain accurate information in dealership systems, spreadsheets, and databases.
• Prepare and update reports, lists, spreadsheets, and other administrative documents.
• Organize digital and physical files.
• Assist with tracking sales, inventory, customer, vendor, and operational information.
• Verify data for accuracy and completeness.
• Assist with preparing documents and correspondence.

Communication & Follow-Up

• Answer, screen, and route calls and messages as appropriate.
• Draft and respond to routine emails and correspondence on behalf of the Dealer Principal.
• Communicate professionally with employees, customers, vendors, manufacturers, and business partners.
• Follow up with department managers and staff on items requested by the Dealer Principal.
• Ensure important requests do not get lost or overlooked.

Dealership Support

• Assist with administrative projects across Sales, Service, Parts, Body, and Accounting.
• Help coordinate meetings with department managers and dealership personnel.
• Maintain various tracking reports and status lists.
• Assist with special projects and assignments from the Dealer Principal.
• Support the Dealer Principal with organizing information needed for business decisions.

Qualifications

• 2+ years of administrative or executive assistant experience preferred.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, Excel, Outlook, and Google Workspace.
• Strong written and verbal communication skills.
• Ability to handle confidential information professionally.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional demeanor and strong follow-through.
• Dealership, automotive, commercial truck, or business-office experience is a plus.

Pay: $22.00 - $32.00 per hour

Expected hours: 40.0 – 60.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person