AI Operations & Executive Assistant – Speech Data & Sound

About Buttons Sound

Buttons Sound is a New York sound production company with approximately 40 years of experience evolving with—and helping advance—changes in entertainment, media and audio technology.

Our history spans television, film, advertising, voice recording and audio post-production, including helping launch Pokémon in the U.S. with Episodes 1–52.

Today, we are bringing that same spirit of innovation into the rapidly growing world of AI Speech Dataset production, developing new technology and production workflows for capturing, managing, verifying and delivering high-quality human speech data for artificial intelligence.

40 years of sound innovation brought us here.

Now we’re building what’s next.

We’re looking for someone who wants the opportunity to grow with us and help build this next chapter of Buttons Sound.

About the Role

Buttons Sound is seeking a smart, dependable and highly organized AI Operations & Executive Assistant to support our growing AI Speech Dataset production and sound business, proprietary AI speech-data production platform, and company leadership. This is a unique opportunity for someone interested in AI, speech datasets, sound, technology and business operations who wants to learn and grow with an established company expanding into an exciting new area.

You do not need to be a programmer or recording engineer.

We are more interested in finding someone who is intelligent, detail-oriented, comfortable with technology, learns quickly, takes responsibility and has a strong CAN DO attitude.

The position combines AI Speech Dataset operations, sound-production support, project coordination, research, sound business-development support, executive assistance and recording-facility operations.

Because our projects and priorities change, we’re looking for someone who enjoys variety and can shift effectively between responsibilities while staying organized and productive.

What You’ll Do

Responsibilities will vary depending on active projects and company priorities and may include:

• Set up and organize AI Speech Dataset projects
• Organize client scripts, specifications, files and production requirements
• Use our proprietary production platform to import, review and validate project information
• Work with spreadsheets, structured data and production tracking systems
• Prepare materials for speech-data recording sessions
• Track recordings, completed files, pickups and production issues
• Review filenames, file counts, metadata and client delivery requirements
• Assist with speech-data quality control and dataset verification
• Prepare project documentation and dataset delivery manifests
• Help test and improve our AI Speech Dataset production workflows and procedures
• Research AI, speech-data, sound and technology companies and prospective clients
• Build and maintain prospect and CRM information
• Research RFPs and potential sound and AI business opportunities
• Assist with outreach preparation and client follow-up
• Support Buttons Sound’s broader sound business-development activities
• Help maintain executive priority lists, project information and action items
• Assist with scheduling, research, correspondence and special projects
• Support recording-booth readiness and participant logistics when needed
• Perform basic troubleshooting and escalate technical problems appropriately
• Assist with other operational and executive priorities as the company grows

When active production requires less attention, available time will be directed toward

· AI workflow testing,

· sound business development,

· prospect research,

· CRM development, documentation,

· outreach preparation and executive-support projects.

The goal is to make every working hour productive while giving the right person exposure to many different aspects of operating and growing a sound and AI Speech Dataset business.

Who We’re Looking For

We’re looking for someone who is:

• Extremely dependable and organized
• Detail-oriented and accurate
• Comfortable with computers and spreadsheets
• Able to learn new software quickly
• A strong written communicator
• Comfortable following detailed procedures
• Able to work independently
• Comfortable switching between different types of assignments
• Curious about AI, speech technology, sound and data
• Resourceful when researching information or solving problems
• Willing to identify and report mistakes or p…