Executive Assistant

Executive Assistant

Location: San Francisco, CA

Salary Range: $140,000–$170,000 + participation in the profit-sharing plan

Hours: Full-time; Hybrid, Monday–Wednesday onsite

We are partnering with a leading San Francisco-based investment firm focused on frontier technologies to identify a polished and highly capable Executive Assistant. This is a confidential search for an individual who will provide high-level day-to-day support to several externally facing executives and their extended teams.

The ideal candidate will be a highly professional, proactive, and adaptable administrative partner who demonstrates excellent judgment and discretion. This person will regularly interact with high-profile founders, investors, and other external stakeholders and must be comfortable operating in high-leverage, fast-paced environments.

Key Responsibilities

Executive Support

• Serve as a trusted gatekeeper and first point of contact for executives, internal teams, and external guests.
• Provide comprehensive day-to-day executive support to multiple leaders and their extended teams.
• Manage complex and constantly evolving calendars using Google Calendar.
• Prepare meeting materials, coordinate signatures, process expenses, and handle a broad range of administrative responsibilities.
• Anticipate needs and proactively manage competing priorities.

Project & Operational Support

• Take ownership of ad hoc special projects, including offsite events and other firm-wide initiatives.
• Support the broader administrative team and contribute to efficient team operations.
• Develop a strong understanding of internal AI tools and leverage technology to improve workflows and productivity.
• Create or implement tools and processes where appropriate to enhance administrative efficiency.

Travel Coordination

• Coordinate domestic and international travel, including air, ground transportation, hotels, and other accommodations.
• Manage detailed travel logistics and proactively address changes or unexpected needs.

Team Collaboration

• Work closely and cohesively with the broader administrative team.
• Contribute to a collaborative, high-performing environment and help support a strong company culture.
• Build effective relationships across the organization and with external stakeholders.

Qualifications

• 5+ years of relevant experience, ideally providing direct executive support to multiple leaders.
• Exceptional written and verbal communication skills with a diplomatic and highly professional demeanor.
• Strong judgment and discretion, particularly when interacting with senior executives and external stakeholders.
• Highly proficient in Google Workspace and related productivity tools.
• Comfortable learning and utilizing AI tools to improve efficiency and workflows.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong team player with a people-oriented approach.
• Open-minded, adaptable, and able to navigate rapidly changing situations.
• Excellent listening skills and clear, concise communication.
• Highly curious with the ability to learn quickly.
• Positive, proactive, and solutions-oriented mindset.
• Ability to thrive in a high-performing, collaborative environment.

Compensation & Benefits

• $140,000–$170,000 base salary, depending on experience.
• Participation in the firm’s profit-sharing plan.
• Hybrid work schedule with Monday–Wednesday onsite in San Francisco.

Please submit your resume for consideration!

References

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients, so we encourage you to ensure your LinkedIn profile is up to date and begin collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.