Executive Assistant

Executive Assistant

Location: London

Who are we?

Humanity insured is a not-for-profit incubated by Howden and launched with the support of 6 other insurance firms in September 2024.

Its aim is to alleviate poverty using the tools of the insurance industry and makes insurance solutions accessible to those most vulnerable to climate shocks. To date, Humanity Insured has made 16 grants to 16 countries, protecting 2 million people.

We provide grants to subsidise insurance premiums, increase resilience, and fund climate modelling. All grants benefit one or more of the following communities, living in countries that are eligible for Official Development Assistance:

• Urban informal workers
• Coastal communities
• Smallholder farmers
• Displaced people

We prioritise the needs of women and girls across all focus communities.

Why work at Humanity Insured?

Joining Humanity Insured means contributing to work that has tangible, real-world impact, helping individuals to rebuild, recover, and thrive when facing climate volatility.

We operate at an intersection of philanthropy, insurance, and finance, collaborating with global partners. This provides a unique opportunity to gain exposure to a range of industries and a broad portfolio of projects across geographies.

The Chief Executive also has an advisory role within the global insurance broker, Howden, offering great insight into the commercial insurance sector and senior stakeholders within a leading international firm.

As part of a small and growing charity, every team member has a meaningful role. You will be able to take ownership and define your position as EA as the organisation evolves. We work closely as a team and have built a supportive, collaborative environment where ideas are valued and every voice is heard.

Working at Humanity Insured offers the chance to combine a purpose-driven career whilst contributing to solutions that help people on the climate frontline.

What we’re looking for

We are seeking a highly organised and proactive Executive Assistant to support the Chief Executive of Humanity Insured.

We are specifically looking for a highly capable EA who is ready to hit the ground running. This role requires exceptional attention to detail, the ability to manage multiple priorities, and strong communication skills.

Please note this is a full-time, permanent role based in our Central London office. Following a hybrid work pattern, the expectation is to be onsite 3 days per week.

What you’ll be doing

• Managing the Chair/Chief Executive’s inboxes, prioritising urgent matters and responding to routine enquiries where appropriate
• Managing diaries and scheduling meetings to ensure effective time management
• Assessing meeting requests, delegating where appropriate, and ensuring focus on high-value engagements
• Liaising with internal teams and external stakeholders, ensuring effective communication and collaboration
• Supporting the drafting of emails and correspondence
• Acting as the first point of contact for complex tasks and problem-solving, using initiative and resourcefulness to assist the Chair/Chief Executive
• Preparing briefing materials for meetings, events, and speaking engagements
• Working with internal teams to compile relevant background, key messages, and objectives
• Preparing documentation, including reports, presentations, and correspondence, ensuring accuracy and professional formatting
• Taking and distributing accurate meeting minutes, ensuring follow-up actions are tracked and completed
• Attending selected meetings, capturing actions and ensuring follow-up is completed
• Providing support in planning key initiatives and coordinating subsequent diary management
• Coordinating domestic and international travel arrangements, including visas, itineraries and accommodation, and preparing detailed travel briefings
• Organising offsites and events throughout the year, ensuring smooth planning and execution
• Managing expenses, processing invoices, and maintaining financial records for the department
• Supporting onboarding processes for new team members and facilitating introductions
• Maintaining strong attention to detail throughout all tasks and upholding the professional brand of the business

What qualifications we’re looking for

• Exceptional judgment, intuition, and high levels of common sense
• Strong organizational skills with excellent attention to detail
• Ability to manage competing prioriti…