Office Manager/Executive Assistant

Finance company is seeking a Office Manager/Executive Assistant to join their Los Angeles office.

Responsibilities

• Provide administrative and executive support to the President, including scheduling, correspondence, phones, filing, and general assistance
• Serve as the primary point of contact for office operations, including building management, vendors, supplies, maintenance, and office organization
• Coordinate office needs such as catering, lunches, supplies, mail, and general administrative services
• Work closely with the firm’s HR team on employee paperwork, benefits, and other HR-related administrative matters
• Prepare, format, and edit presentations, reports, spreadsheets, and other business documents using Excel and PowerPoint; Adobe experience is a plus
• Assist with operational and financial administrative tasks
• Answer phones, coordinate meetings, manage correspondence, and provide general administrative support as needed
• Take ownership of miscellaneous projects and tasks across the office — willingness to do a little of everything is essential
• Help maintain a professional, organized, and well-functioning office environment
• Occasionally monitor email and phone over weekends in case an urgent office matter arises

Qualifications

• Bachelor’s degree
• At least 5 years of administrative office experience in corporate or professional services required
• Significant experience in an Executive Assistant, Office Manager, Administrative, Operations, or similar professional services role
• Proficiency in Microsoft Excel and PowerPoint; Adobe experience strongly preferred
• Finance, investment management, financial services, or other corporate/professional services experience preferred
• Must be comfortable working four days per week in the office, with Fridays flexible/remote

Hire Options Inc. and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. Salary Range: $80-100K